• City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
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City Council Minutes

November 10, 2014
The City Council met in regular session on Monday, November 10, 2014 in the Dorchester County Council Chambers. A quorum being present, Mayor Victoria Jackson-Stanley called the meeting to order at 7:00 p.m. Those Commissioners in attendance were Commissioners Vickers, Sydnor, Cooke, Thomas, and Hanson. Mayor Victoria Jackson-Stanley asked for a moment of silence. Commissioner Hanson led in the Pledge of Allegiance.

Council held three closed executive sessions beginning at 5:30 pm on the following topics: consider the acquisition of real property for a public purpose and matters directly related thereto; consider a matter that concerns the proposal for a business or industrial organization to locate in the City [Sailwinds Project]; and consider the investment of public funds and personnel.

A motion by Commissioner Hanson to approve the agenda as presented was seconded and passed unanimously.

A motion by Commissioner Thomas to approve the minutes of the October 27, 2014 Council meeting was seconded and passed unanimously.

Appointments

Report on FY2014 audit by representatives of PKS & Company-Boyd Bounds and Ginger Heatwole presented the audit. Their audit had an unmodified working opinion which is the highest opinion an auditor can give. In their opinion, the financial statements present fairly in all material respects the respective financial position of the governmental activities, the business-type activities, and each major fund of the City of Cambridge as of June 30, 2014 and the respective changes and financial position and where applicable, the cash flow thereof for the year ended in accordance with the accounting principles generally accepted in the United States of America.

The budgeted revenue for the General Fund was $10 million; actual revenue was $11.6 million; expenditures were budgeted at $12 million; actual expenditures were $10 million. The actual revenue over expenditures was $949,000. There were various transfers and loan proceeds which left us with a net change in fund balance of $739,000 for the year ended June 30, 2014. At the end of the year, net assets were $2.8 million; various portions of these assets were restricted, committed, and assigned; leaving an unassigned balance of $1.6 million.

For the Proprietary Funds (Municipal Utilities Commission, Marina Fund, and the Sewer Fund), in total the operating revenues, charges for services were $6.3 million; the operating expenses were $5,100,000; various general administrative expenses were $900,000; leaving a total operating expenses at $6 million. The operating income for the year was $243,000. Once you consider various non-operating revenue and expenses (for example: grant income, impact fees, interest income, etc.) the change in net assets for the year for the various proprietary funds was $663,000. This left net assets at the end of the year at $38 million. Most of that is invested in capital assets. Unrestricted assets in the proprietary funds is approximately $2 million.

The majority of the revenue for the City comes from taxes (48%). The largest area of expenses is public safety (36%). The City had a very good year. Both the proprietary funds and the general fund showed an increase in net assets. An electronic copy of the entire report will be on the City's website for the public to review.

Amy Craig to discuss the Cambridge Christmas Tree Lighting on Saturday, November 29, 2014 beginning at 5:30 pm at the Circuit Court Courthouse; police assistance/crowd control at the intersections of High Street and Spring Street and Gay Street and Spring Street-A motion by Commissioner Vickers to approve the request including a variance from the noise ordinance (5:30 pm to 6:30 pm) was seconded and approved unanimously.

Introduction Brian Joyner, acting Superintendent for US NPS Harriet Tubman National Monument-Brian Joyner is a graduate of Oxen Hill Senior High School and majored in history at the University of Maryland. He has been with the National Park Service since 2000. He is very pleased to be working here. Council welcomed Mr. Joyner.

Brett Summers, 202 High Street LLC, to request removal of $3,000 in fines levied by MDIA on 202 High Street-Rob Collison said there is a legal requirement in the City Code that in a transaction such as this, in order to transfer, the buyer has to sign a transfer responsibility letter. A motion by Commissioner Vickers to treat this situation the same as the prior ones, with the condition upon MHT confirmation, and that the buyer post a bond or cash for the repairs to be made to a schedule that is approved by the Department of Public Works and if those deadlines are met, the funds would be refunded, was seconded and approved unanimously. If Mr. Summers takes this to court and if the court finds the citations were not issued appropriately and there is a reduction, our escrow would reflect the court's findings.

Wayne Cook, Cambridge Little League, to request waiver of the permit fee for a shed at the Cambridge Little League Field-A motion by Commissioner Vickers to waive the permit fee was seconded and approved unanimously.

Unfinished Business

Second reading, public comment, and vote on ordinance authorizing the assessment and collection of late fees for past due fines, fees and costs due to the City of Cambridge (Ordinance 1039)-A motion by Commissioner Vickers not adopt Ordinance 1039 was seconded and approved 3:2 with Commissioners Sydnor and Thomas opposed.

Discussion on City Manager position-A drafting committee developed a proposal to the Council. They then met with the department heads, Rob Collison, and two Council members. The documents were then refined. A work session was held with citizen participation. Subsequent modifications were made to the document. Additional written comments were received from citizens. Commissioner Sydnor said 22 people spoke at the work shop. Of those 22 speakers, six were from the City of Cambridge. Of those six, four wanted something else proposed rather than this charter amendment change. Rob Collison said the biggest substantive change from that meeting was that the City Manager cannot terminate any department head on their own. It is now written that it is with the advice and consent of the Council. Rob Collison said he is not suggesting one way or the other; he is putting it in the legal form as to what is required for the charter resolutions. This is a discussion on how to proceed from here. Commissioner Thomas asked if anyone had any issues or comments on the documents, as presented. Commissioners Cooke, Hanson, Thomas, and Vickers said they did not. Mayor Stanley said this is one of the most important pieces of legislation Council will decide on for years to come. She has some questions and concerns. Nobody is going to rush her into doing this. In Amendment CR-2014-02, the Mayor is ceremonial only. She has concerns about that. In Amendment CR-2014-01, the search for the City Manager shall be conducted by a search committee made up of five individuals appointed by the Council plus the Mayor as a voting member. For the City Manager to be the Chief Financial Officer for the City is very controversial. Commissioner Thomas said the Mayor will still have a voice. The Council will direct the City Manager on policies and where they want to go. Rob Collison said the Mayor will chair the meetings and break a tie with regard to ordinances.

Rob Collison said if Council wishes to proceed with a formal introduction, they could have that at the next meeting or if Council wishes amendments, the amendments can be made. A motion by Commissioner Cooke to hold the introduction and first reading at the next meeting (November 24) was seconded and approved 4:1 with Commissioner Sydnor opposed.

New Business

Proclamation for Municipal Government Works Month-A motion by Commissioner Hanson to authorize Mayor Stanley to sign a proclamation declaring November as Municipal Government Works Month was seconded and approved unanimously.

MDOT grant agreement approval for wharf replacement work-A motion by Commissioner Hanson to approve the grant agreement was seconded and approved 4:1 with Commissioner Sydnor opposed.

Request from MUC for a street closure (at the end of Brohawn Avenue) to install a fence-A motion by Commissioner Thomas to authorize the temporary closure with a resolution to be approved at the next meeting was seconded and approved 4:1 with Commissioner Cooke opposed.

Street lights for Christ Rock Annexation-A motion by Commissioner Thomas to send a letter to Mr. Donnie Drewer of the State Highway Administration requesting additional street lights on Route 16 from Christ Rock to the end of the City limits was seconded and approved unanimously.

Lights at the Public Safety Building-Commissioner Vickers reported that Mr. Wheeler was working on getting new energy-saving lights installed in the front parking area and on the side where the fire trucks come out.

Budget amendment for the Department of Public Works-A motion by Commissioner Sydnor to approve the budget amendment for the Department of Public Works was seconded and approved unanimously.

Budget amendment for Rescue Fire Company-A motion by Commissioner Sydnor to approve the budget amendment for Rescue Fire Company was seconded and approved unanimously.

Purchase Orders:

PO 2015-031 - Taser International - police officer body-worn cameras - $29,717.50-A motion by Commissioner Sydnor to approve Purchase Order 2015-031 was seconded and approved unanimously.

PO 2015-032 - R.E. Michel Company, Inc. - Heating & A/C System for City Council Chambers - $15,000.00-A motion by Commissioner Thomas to approve Purchase Order 2015-032 was seconded and approved unanimously.

PO 2015-033 - Barco Enterprises, Inc. - Asbestos Abatement for City Council Chambers - $21,550.00-A motion by Commissioner Sydnor to approve Purchase Order 2015-033 was seconded and approved unanimously.


A motion by Commissioner Sydnor to adjourn the meeting was seconded and approved unanimously.

With no further business, Mayor Victoria Jackson-Stanley adjourned the meeting at 8:55 p.m. I hereby certify that the foregoing is a true and accurate account of the Council meeting Monday, November 10, 2014, insofar as I personally am aware.


___________________________
Edwin C. Kinnamon
Clerk & Treasurer

COMMISSIONERS OF CAMBRIDGE
CLOSED SESSION REPORT

A Date: November 10, 2014 (1)
Time: 5:00 pm
Place: Dorchester County Council Chambers

B Citation of Authority/Purpose: State Government Article, Section 10-508(a) (check one of the following):

1 discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction: or (ii) any other personnel matter that affects one or more specific individuals;
2 protect the privacy or reputation of individuals with respect to a matter that is not related to public business;
X 3 consider the acquisition of real property for a public purpose and matters directly related thereto;
4 consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the City;
5 consider the investment of public funds;
6 consider the marketing of public securities;
7 consult with counsel to obtain legal advice;
8 consult with staff, consultants, or other individuals about pending or potential litigation:
9 conduct collective bargaining negotiations or consider matters that relate to the negotiations:
10 discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;
11 prepare, administer, or grade a scholastic, licensing, or qualifying examination;
12 conduct or discuss an investigative proceeding on actual or possible criminal conduct;
13 comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or
14 before a contract is awarded or bids are opened, discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.


C Members present and vote of each member as to closing the session:

Victoria Jackson-Stanley (only in a tie)
Jackie Vickers Vote: Y
Donald Sydnor Vote: Y
Frank Cooke Vote: Y
Gage Thomas Vote: Y
Commissioner Hanson Vote: Y

Motion to close meeting: Comm. Hanson Seconded: Comm. Thomas

D Topics Discussed: Explanation of topics to be discussed (this may be by reference to the citation of authority listed above if further explanation would thwart the purpose of closing the meeting:
E Persons Present at the Closed Session: If listing an individual as present would thwart the purpose of closing the meeting, do not list the individual but note that an individual was not listed for this reason Mayor Stanley, Commissioner Vickers, Commissioner Sydnor, Commissioner Cooke, Commissioner Thomas, Commissioner Hanson, Rob Collison, Ed Kinnamon, Oden Wheeler, Anne Roane (DPW), Jared Parks (Eastern Shore Land Conservancy)
F Actions Taken at the Closed Session: Commissioner Thomas made a motion to move forward with the acquisition of Cannery Park and sign the offer on the project for $175,000 as outlined by Rob Collison and giving Mayor Stanley the authority to execute the contract resolving the removal of the excavator at her discretion. Commissioner Sydnor seconded the motion. The motion passed 4:1 with Commissioner Vickers opposed.


COMMISSIONERS OF CAMBRIDGE
CLOSED SESSION REPORT

A Date: November 10, 2014 (2)
Time: 6:10 pm
Place: City Council Chambers

B Citation of Authority/Purpose: State Government Article, Section 10-508(a) (check one of the following):

X 1 discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction: or (ii) any other personnel matter that affects one or more specific individuals;
2 protect the privacy or reputation of individuals with respect to a matter that is not related to public business;
3 consider the acquisition of real property for a public purpose and matters directly related thereto;
4 consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the City;
X 5 consider the investment of public funds;
6 consider the marketing of public securities;
7 consult with counsel to obtain legal advice;
8 consult with staff, consultants, or other individuals about pending or potential litigation:
9 conduct collective bargaining negotiations or consider matters that relate to the negotiations:
10 discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;
11 prepare, administer, or grade a scholastic, licensing, or qualifying examination;
12 conduct or discuss an investigative proceeding on actual or possible criminal conduct;
13 comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or
14 before a contract is awarded or bids are opened, discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.


C Members present and vote of each member as to closing the session:

Victoria Jackson-Stanley (only in a tie)
Jackie Vickers Vote: Y
Donald Sydnor Vote: Y
Frank Cooke Vote: Y
Gage Thomas Vote: Y
Commissioner Hanson Vote: Y

Motion to close meeting: Comm. Seconded: Comm.

D Topics Discussed: Explanation of topics to be discussed (this may be by reference to the citation of authority listed above if further explanation would thwart the purpose of closing the meeting: Audited Financial Statements and Auditor's Communications
E Persons Present at the Closed Session: If listing an individual as present would thwart the purpose of closing the meeting, do not list the individual but note that an individual was not listed for this reason Mayor Stanley, Commissioner Vickers, Commissioner Sydnor, Commissioner Cooke, Commissioner Thomas, Commissioner Hanson, Rob Collison, Ed Kinnamon, Oden Wheeler; Boyd Bounds and Ginger Heatwole (PKS)
F Actions Taken at the Closed Session: No motions were made.


COMMISSIONERS OF CAMBRIDGE
CLOSED SESSION REPORT

A Date: November 10, 2014 (3)
Time: 6:50 pm
Place: City Council Chambers

B Citation of Authority/Purpose: State Government Article, Section 10-508(a) (check one of the following):

1 discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction: or (ii) any other personnel matter that affects one or more specific individuals;
2 protect the privacy or reputation of individuals with respect to a matter that is not related to public business;
3 consider the acquisition of real property for a public purpose and matters directly related thereto;
X 4 consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the City; (Sailwinds Project)
5 consider the investment of public funds;
6 consider the marketing of public securities;
7 consult with counsel to obtain legal advice;
8 consult with staff, consultants, or other individuals about pending or potential litigation:
9 conduct collective bargaining negotiations or consider matters that relate to the negotiations:
10 discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;
11 prepare, administer, or grade a scholastic, licensing, or qualifying examination;
12 conduct or discuss an investigative proceeding on actual or possible criminal conduct;
13 comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or
14 before a contract is awarded or bids are opened, discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.


C Members present and vote of each member as to closing the session:

Victoria Jackson-Stanley (only in a tie)
Jackie Vickers Vote:
Donald Sydnor Vote:
Frank Cooke Vote:
Gage Thomas Vote:
Commissioner Hanson Vote:

Motion to close meeting: Comm. Seconded: Comm.

D Topics Discussed: Explanation of topics to be discussed (this may be by reference to the citation of authority listed above if further explanation would thwart the purpose of closing the meeting: Sailwinds Project
E Persons Present at the Closed Session: If listing an individual as present would thwart the purpose of closing the meeting, do not list the individual but note that an individual was not listed for this reason Mayor Stanley, Commissioner Vickers, Commissioner Sydnor, Commissioner Cooke, Commissioner Thomas, Commissioner Hanson, Rob Collison, Ed Kinnamon, Odie Wheeler,
F Actions Taken at the Closed Session: No motions were made.