• City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
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City Council Meeting Minutes

April 13, 2015
The City Council met in regular session on Monday, April 13, 2015 in Council Chambers. A quorum being present, Mayor Victoria Jackson-Stanley called the meeting to order at 7:00 p.m. Those Commissioners in attendance were Commissioners Sydnor, Cooke, Thomas, and Hanson. Mayor Victoria Jackson-Stanley asked for a moment of silence. Commissioner Hanson led in the Pledge of Allegiance.

The Council met in closed executive session at 5:45 pm to discuss a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the City. One scheduled executive session was cancelled.

A motion by Commissioner Thomas to amend the agenda by adding an appointment to the Police Advisory Board under New Business was seconded and approved 4:0.

A motion by Commissioner Hanson to approve the minutes of the March 23, 2015 Council meeting was seconded and approved 4:0.

Appointments

Proclamation for Crime Victims' Rights Week (April 19-25)-Mayor Stanley read the proclamation. A motion by Commissioner Thomas to authorize Mayor Stanley to sign the proclamation was seconded and approved 4:0. The proclamation was presented to Chief Dvorak.

Eastern Shore Post #88, 29th Division Association to request allowances with regards to planned upcoming dedication of the D Wharf which is now scheduled for May 9, 2015: use of one tent from May 8th through May 11th; variance from the noise ordinance 9:45 am until 12:30 pm; road closure around the monument from 6:00 am until 1:00 pm; flying 29th Division and veterans recognition flag on the masthead from May 3rd through May 10th; placement of a sign at the entrance to Long Wharf from May 5th through May 9th; use of public restroom at Long Wharf; trash cans; and barricades-A motion by Commissioner Sydnor to approve the requests was seconded and approved 4:0.

Cambridge Sail and Power Squadron to request permission to hold a flare demonstration at Great Marsh Park on Saturday, May 23rd at 1:00 pm; use of a pavilion at noon; a proclamation for Safe Boating Week; and discussion on July 4th Boat Parade-A motion by Commissioner Sydnor to approve the requests and to authorize Mayor Stanley to sign the proclamation was seconded and approved 4:0.

Dr. Barbara Viniar and Mr. Bob Boettger to give an Update on Chesapeake College's Cambridge Center-The 15 room center is staffed by 7 people. The entire center is equipped with wi-fi. They have a science lab, 3 computer labs, and a distant learning classroom whereby they can teach classes in Cambridge and the instructor is in Wye Mills or another location. There are five support counties serving over 800 students (300+ for credit; 500 for non-credit) with an average age of 25. They currently have 113 students in transfer majors; 166 in career majors; and 24 non-degree seeking students. Nursing is their most popular major with liberal arts following closely. They have 44 daytime offerings and 22 evening classes with an average class size of 10 students. The average age of the students in non-credit courses is 37. Free tutoring (through grants) is offered to any student who needs it. Just about anything that is offered on the main campus is available in Cambridge. This center is a great asset to not only the City, but to downtown as well. They are committed to the City and the County.

Tyboria Banning to request permission to hold the Camper family reunion in Great Marsh Park on Saturday, August 29th from 1:00 pm until 8:00 pm and a variance from the noise ordinance-A motion by Commissioner Sydnor to approve the requests was seconded and approved 4:0.

Representative from Hyatt Regency Chesapeake Bay to request permission to have skeet shooting on Hole #17 on Friday, May 1, 2015 (1:00 pm) during a golf tournament for the Truck and Trailer Manufacturing convention-A motion by Commissioner Sydnor to approve the requests was seconded and approved 4:0. Proper notification must be placed in the newspaper.

Jack Saum, Christ Church, to request permission to hang a banner across Race Street to advertise the Fun Dog Show (May 16th)-A motion by Commissioner Hanson to approve the request to hang the banner two weeks prior to the event was seconded and approved 4:0.

Mr. Chicklett to consider waiver of fees on 808 Locust Street-Mr. Chicklett was not present.

Unfinished Business

Referendum petitions update-The committee is verifying the signatures. They should be concluding the process either this week or the very first part of next week. A report will be given to Council at the next meeting.

New Business

Standard Operating Procedure for Discharge of Firearms/Fireworks (ASOP 44 - new)-Requests will be made in writing providing satisfactory evidence of insurance. Notices must be placed in a local newspaper within 14 days of the event. A resolution to adopt the ASOP will be presented at the next Council meeting.

Standard Operating Procedure for Procurement Procedures (ASOP 24 - revised) - Revisions have been made to the purchase order requirements. A resolution to adopt the ASOP will be presented at the next Council meeting.

Introduction of Ordinance for the Approval of the Master Development Agreement for the Sailwinds/Cambridge Port Property (Ordinance 1046)-The agreement sets forth the approval process and development process for the development of the Sailwinds property consistent with the transfer agreement with the development covenants that were entered into between the State and the City when the property was transferred to the City on August 15, 2014. Public comments will be heard on April 27th and a seconded reading of the ordinance at a meeting thereafter.

Resolution 15-003 adopting the PILOT for Housing Authority of Cambridge-A motion by Commissioner Sydnor to approve Resolution 15-003 between the Commissioners of Cambridge and the CHA LLC was seconded and approved 4:0. A motion by Commissioner Sydnor to approve the PILOT program between the City of Cambridge and CHA, LLC for the Calvin Mowbray Park and Stephen Camper Park was seconded and approved 4:0.

CHA, LLC shall pay the greater of: (1) Fifty Thousand Dollars ($50,000), as adjusted each year after the first year following the Commencement Date by the HUD Annual Adjustment Factor applicable to the geographic region where the Property is located; or (2) an amount equal to: Ten Percent (10%) of the "Shelter Rent" which is defined as the aggregate rent paid by the tenants for each calendar year, less the cost of utilities paid by the Housing Authority during that calendar year. Approval of the PILOT is conditioned upon the payment of rental registration fees and the payment of other certain monies due to the City, as set forth in the PILOT Agreement. All payments due and owing prior to the execution of the PILOT shall be due and paid on lease commencement including all outstanding water/sewer charges due and owing Municipal Utilities Commission.

Appointment to the Police Advisory Board-A motion by Commissioner Thomas to appoint Mr. Michael Edgar, Sr. to the Police Advisory Board was seconded and approved 4:0. Mr. Edgar will complete the term of Raymond Robbins who resigned this month.

Purchase Orders:

2015-0054 - Metro Paving Corporation - removal and installation of sidewalks, driveway aprons, curbing, and handicap ramps - $52,000.00 (CDBG Grant for 500 Block of Cedar Street) -A motion by Commissioner Thomas to approve Purchase Order 2015-0054 was seconded and approved 4:0.

2015-0055 - Retallack & Sons, Inc. - Extension of a sewer force main to the Oak Hill Area - $38,350-A motion by Commissioner Hanson to approve Purchase Order 2015-0055 was seconded and approved 4:0.

2015-0056 - Computer Information Systems - yearly license renewal and maintenance - CPD - $9,922.50-A motion by Commissioner Thomas to approve Purchase Order 2015-0056 was seconded and approved 4:0.

2015-0057 - Ameriglo, Inc. - night sights for departmental service weapons - CPD - $3,835.00- A motion by Commissioner Sydnor to approve Purchase Order 2015-0057 was seconded and approved 4:0.

2015-0058 - Lenovo, Inc. - annual contract for CPD server - $2,894.00-A motion by Commissioner Hanson to approve Purchase Order 2015-0058 was seconded and approved 4:0.

2015-0059 - Patrol PC - two patrol MDT's - $11,822.00-A motion by Commissioner Sydnor to approve Purchase Order 2015-0059 was seconded and approved 4:0.

2015-0061 - Rescue Fire Company, Inc. - reimbursement for banquet costs - $6,000.00-A motion by Commissioner Hanson to approve Purchase Order 2015-0061 was seconded and approved 4:0.

2015-0062 - Atlantic Emergency Solutions - 35 five-gallon pails Silvex plus foam - RFC - $3,150-A motion by Commissioner Thomas to approve Purchase Order 2015-0062 was seconded and approved 4:0.

Mayor's and Commissioners' Comments

Budget Work Session-Council will hold a budget work session on Wednesday, April 15th at 6:00 pm.

A motion by Commissioner Sydnor to adjourn the meeting was seconded and approved 4:0.

With no further business, Mayor Victoria Jackson-Stanley adjourned the meeting at 8:15 p.m. I hereby certify that the foregoing is a true and accurate account of the Council meeting Monday, April 13, 2015, insofar as I personally am aware.



Oden C. Wheeler, Jr.
Acting Clerk & Treasurer

COMMISSIONERS OF CAMBRIDGE
CLOSED SESSION REPORT

A Date: April 13, 2015
Time: 5:45 pm
Place: City Council Chambers

B Citation of Authority/Purpose: State Government Article, Section 10-508(a) (check one of the following):

1 discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction: or (ii) any other personnel matter that affects one or more specific individuals;
2 protect the privacy or reputation of individuals with respect to a matter that is not related to public business;
3 consider the acquisition of real property for a public purpose and matters directly related thereto;
X 4 consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the City;
5 consider the investment of public funds;
6 consider the marketing of public securities;
7 consult with counsel to obtain legal advice;
8 consult with staff, consultants, or other individuals about pending or potential litigation:
9 conduct collective bargaining negotiations or consider matters that relate to the negotiations:
10 discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;
11 prepare, administer, or grade a scholastic, licensing, or qualifying examination;
12 conduct or discuss an investigative proceeding on actual or possible criminal conduct;
13 comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or
14 before a contract is awarded or bids are opened, discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.


C Members present and vote of each member as to closing the session:

Victoria Jackson-Stanley (only in a tie)
Jackie Vickers Vote: Absent
Donald Sydnor Vote: Y
Frank Cooke Vote: Y
Gage Thomas Vote: Y
Commissioner Hanson Vote: Y

Motion to close meeting: Comm. Sydnor Seconded: Comm. Thomas

D Topics Discussed: Explanation of topics to be discussed (this may be by reference to the citation of authority listed above if further explanation would thwart the purpose of closing the meeting: Sailwinds Project
E Persons Present at the Closed Session: If listing an individual as present would thwart the purpose of closing the meeting, do not list the individual but note that an individual was not listed for this reason Mayor Stanley, Commissioner Sydnor, Commissioner Cooke, Commissioner Thomas, Commissioner Hanson, Rob Collison, Ed Kinnamon, Natalie Chabot
F Actions Taken at the Closed Session: No motions were made.