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City Council Work Session Agenda (Sailwinds Development RFP)

February 17 at 6:00 pm in Council Chambers
Council Agenda Report

Date: Feb. 17, 2016
To: Mayor and Council
From: Sandra Tripp-Jones, City Manager
SUBJECT: Sailwinds Property Work Session

Recommendation: Consider and discuss the following questions in a Feb. 17, 2016 work session, in preparation for an RFP to develop about 10 acres of Sailwinds Property
Discussion:

The City has drafted an RFP and Master Development Agreement with some descriptions as to intended use of the property. Preceding development of these documents, that there have been several processes and documents, including the Sailwinds 20-20 that have described desired uses on the property. The transfer of the property by the State explicit stated that the property must be used for economic development. Prior to releasing an RFP, a number of decisions need to be made.

1. One master developer or several developers on distinct pieces of the property developed on a phased basis?
The Sailwinds Committee has generally agreed that one master developer would be preferable.

2. Whether to wait until the hospital clarifies its future intentions before releasing an RFP?
The Sailwinds Committee generally agrees that we should not wait.

3. Declaration of the property as excess before the RFP is released or after viable proposals are submitted?
The City's consultant David Orr thinks it would far more advantageous to do it before the the RFP is released so that proponents have more certainty as to the City's intentions before spending the money to prepare an RFP.

4. Whether or the Council will want to be specific as to what uses it does or does not want to see, or let the proponents create the ideas within a general framework?

The Sailwinds Committee recommends that Council tour 3-4 sites of successful waterfront developments to view the uses and features and to talk with local city officials about what worked and what did not. If Council agrees, it is recommended that this be done in latter March, 2016.


The Sailwinds Committee thinks that it would be okay to include statements about uses and possibly features that the City would welcome or not welcome in an RFP.

5. What schedule to follow to release an RFP?
The Sailwinds Committee suggests:

•   Feb. 17at 6:00 pm Work Session of Council to discuss these questions
•   March Visit other sites
•   March/April Hold another work session for input into the RFP
•   April Approve an RFP
•   April Release RFP for 120 days
•   Aug. Staff reviews RFP and presents top 3 to Council
•   Aug./Sept. Top 2 or 3 proponents prepared models of their proposed
developments for public review and comment
•   Sept./Oct. Public Meetings
Council Decision on a developer with which to negotiate