• City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
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City Council Meeting Minutes

December 19, 2016

The City Council met in a special regular session on Monday, December 19, 2016 in Council Chambers. A quorum being present, Mayor Victoria Jackson-Stanley called the meeting to order at 6:00 p.m. Those Commissioners in attendance were Commissioners Rideout, Sydnor, Foster, Cannon, and Hanson. Mayor Victoria Jackson-Stanley asked for a moment of silence. Commissioner Hanson led in the Pledge of Allegiance.

Agenda

1. Council to approve or amend agenda as presented

A motion by Commissioner Rideout to approve the agenda was seconded by Commissioner Hanson and approved 5:0.

Old Business

2. SUBJECT: Marina fees notice update
Recommendation: That Council receive report.

Sandra Tripp-Jones reported that the notices were mailed out on Friday, December 16, 2016.

3. SUBJECT: Report on RFP for City Attorney Services
Recommendation: That Council receive report.

Both Commissioner Rideout and Commissioner Cannon recused themselves from this discussion.

A motion by Commissioner Sydnor to have an RFP ready to go out by January 9, 2017 was seconded by Commissioner Foster and approved 3:0.


New Business.

 

4. SUBJECT: Christmas Bonuses for Employees

Recommendation: That Council approve a $100 Christmas bonus for all employees (not including the City Manager).

A motion by Commissioner Rideout to give each employee (excluding the Council and the City Manager) a $125 bonus was seconded by Commissioner Foster and approved 5:0.

Work Session

5. SUBJECT: FY 2018 Five Year Capital Program
Recommendation: That Council:
A. Hear a presentation by staff on the FY 2017 Five Year Capital Program
B. Discuss capital program criteria and items for FY 2018.

Ginger Heatwole, Finance Director, explained that as a part of the overall budget process, the City Manager and Finance Director, in coordination with the directors of the various departments, prepared a five-year Capital Improvement Program (CIP). A capital item is and item that costs over $25,000 and has a useful life of over a year. The threshold for informational technology items is $5,000. The CIP designated a priority level for each project.

A replacement schedule was compiled for vehicles. This ideal replacement plan is a plan that if we have money, we could fund it within this time schedule.

Different funding sources are listed in the CIP. General fund revenues consist mainly of taxes and charges for services. Grants consist of funding sources from various Maryland and Federal agencies.

In the CIP for FY17, they assessed certain items to FY18 that will be ideal to be funded if the City has the funding to do all of them. Some of the projects are Sailwinds; High Street; a fire truck; Leonard Lane sidewalks; police cars; and DPW, MUC, and police equipment.

Commissioner Sydnor requested that they include improved storm drains for Weaver Avenue before the roads are resurfaced. Council discussed several options for sidewalks for Leonard Lane.

Sandra Tripp-Jones said during the Council Goals Sessions, Council identified the creation of a community center and looked at possibly the old Maces Lane School. They talked about home rehabilitation, a Pine Street Small Area Plan, and streets and lighting improvement in the Wards 2 and 3. These items should move from Council Goals to the Capital Plan.

Other things coming from staff that are not currently in the CIP but will be added this year are waterline replacement on a large scale ($2.5 million); administrative office upgrades, including the improvements to the conference room; a system where you are able to remotely read what various pumps and other elements of the system are doing; replacing existing water meters with automatic read (over several years); structures of the pump houses; and a skid steer.

Half of Woods Road is owned by the City; the other is owned by the County. We have a concrete opportunity with the Federal Economic Development Agency for an 80 percent grant to do significant improvements to Woods Road so it will handle the long-term industrial use along the road. This would invite investment of companies. Even at 80/20, it could still be [n the order of $350,000 to $400,000 for the match.

Gateway projects were discussed. If the Phillips Factory F project moves forward, Cedar Street will be a gateway into the plant. It is also the gateway to Cannery Park. In the circulation and traffic element of the Comprehensive Plan, we talk about Washington Street already being a heavily-trafficked street and a gateway.

Sandra Tripp-Jones reminded Council that it doesn't hurt to have a fifth year list that is a big wish list because it keeps Council reminded that if we see opportunity funding come in front of us, we can bring it forward.

Local transit system routes were discussed as a means to get citizens to a proposed community center. A work session with Delmarva Community Services was suggested.

Sandra Tripp-Jones suggested a consultant from ICMA ($5,000) do an assessment of the fire apparatus for its condition, recommended replacement schedules, and also giving the Council some ideas about future acquisitions that might be multi-purpose and more in line with current fire funding practices. Commissioner Hanson suggested contacting Tom Wilson, who is retired from the University of Maryland Fire and Rescue Institute. That is what they do for nothing.

Council discussed various streets that needed upgrading and the infrastructure under the 300 block of High Street. Council asked for the costs and a funding plan for High Street repair.

Council authorized staff to research sale/lease back as a method of rehabilitating and reoccupying old City Hall.


A motion by Commissioner Rideout to adjourn the meeting was seconded by Commissioner Sydnor and approved unanimously.

With no further business, Mayor Victoria Jackson-Stanley adjourned the meeting at 7:44 p.m. I hereby certify that the foregoing is a true and accurate account of the Council meeting Monday, December 19, 2016, insofar as I personally am aware.



Victoria Jackson-Stanley
Mayor