• City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
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City Council Minutes

April 27, 2009

Cambridge Maryland SealMINUTES

Council Meeting

April 27, 2009



The City Council met in regular session on Monday, April 27, 2009 in Council Chambers. A quorum being present, Mayor Victoria Jackson-Stanley called the meeting to order at 7:00 p.m. Those Commissioners in attendance were Commissioners Knox, Sydnor, Stout, Thomas, and Hanson.


Mayor Victoria Jackson-Stanley asked for a moment of silence. Commissioner Hanson led in the Pledge of Allegiance. Commissioner Hanson made a motion to approve the minutes of the April 13, 2009 Council meeting as distributed. Commissioner Sydnor seconded the motion. The motion was passed unanimously. 




Community Development Block Grant Applications-Anne Roane said the city is planning to apply for gap funding for the Christ Rock Community water and sewer extension. The anticipated amount of this request is $650,000 to $675,000. The city has received $950,000 from the Maryland Department of the Environment. The CDBG funds will be the remainder of the funds for the project to complete the project from engineering to actually connecting to the structures that have the failing systems to back-filling and abandoning the existing wells and septic system. The second grant the city is requesting funding for is for a preliminary engineering and survey of High Street to make the proper repairs to bring it up to a livable standard. From the 400 block of High Street to Long Wharf is in terrible condition. It has been patched over the years. The infrastructure underneath the street is crumbling. The bricks were put in place in 1911 so they know the infrastructure was there prior to that. There are a lot of issues with potholes. The city is patching the road to the point that they cannot continue to patch. There is a portion of the project that is considered Phase IV of the Sewer Separation Project. They applied for funding from MDE and confident the money will come through. This is an excellent time to find out what the exact costs and needs are to do the entire street. They anticipate they will be applying for $75,000.


Commissioner Stout asked why the project would stop at the 400 block. He said he imagines the infrastructure on High Street all the way to Washington Street is nearly as old and in the same shape. Anne Roane said in speaking with George Hyde, it is DPW's belief that the needs are not as great and the infrastructure is in much better shape. They will look into it. They have documentation on when the bricks were laid for all of Cambridge's brick streets. If necessary, they will expand the scope. Rob Collison asked if this is the section that the city is required to replace under the Federal consent order. George Hyde said the only portion that is affected by the sewer separation is the portion of the block between Church and Locust Streets. There is no separation work to be done in the other blocks.


Commissioner Sydnor said the city applied for a grant for Christ Rock last year but did not receive it. He asked if the city has received feedback about what corrections need to be made for this year's grant to succeed. Anne Roane said they have had numerous conversations with Cindy Stone, the Administrator for this program. There were two major issues last year. The city had not collected letters of support from the community. This has been done. Last year, they had not been given the approval for the MDE funding. The funding has come in at more than they expected. Commissioner Sydnor said the grants are evaluated on a point system. He asked Anne Roane if she compares the application to the point structure to see how the grant may rate. Anne Roane said they will do it this year. The representatives from the State are expecting this grant. They know where the city is with the Board of Public Works and they know the city is ready to award a contract for engineering. Commissioner Sydnor said he spoke with Natalie Chabot about partnering with the county so both jurisdictions would have the opportunity to apply for other projects. It is his understanding that the county intends to apply for funds for Madison and Woolford. Natalie Chabot said the only conversation she knows about is that the county is applying for funding for Madison/Woolford and another grant which would take them to the maximum they can apply for.


Mayor Stanley said she also wondered why that portion of High Street was chosen vs. going all the way to Washington Street. It is all historic in its nature. She asked if the survey will be able to be expanded. Anne Roane said the staff is asking for that particular part particularly for the obvious problems with the bricks. They also know there is the outstanding project with the sewer separation project that is going to happen to a portion of the street. She will look into the needs from the 400 block to Washington Street. Mayor Stanley added that this expanded area will include the Maple Street area of Cambridge. Anne Roane said they cannot move forward seeking capital money to do the work until the study is done. The city applied to the Maryland Historic Trust for this study and it did not meet their criteria. Natalie Chabot said they are recommending that the Christ Rock grant application be submitted for the May 13th CDBG-R grant round. Mayor Stanley acknowledged the many people attending the public hearing from the Christ Rock Community. Nobody from the audience asked to speak. Commissioner Knox said the Christ Rock project is long overdue. The city needs to move forward and get this project complete. The audience applauded.


Paul Wharton, a member of the City View Company, LLC, said he was working in partnership with Visions America CDC. They are requesting permission to submit 3 applications. Of the 3 applications, 2 are for economic development and meet the national objective of the funding source. The first is for acquisition and remediation of hazardous conditions in the 700 block of Pine Street. The second is to develop low- and moderate-income housing on Edgewood Avenue. The project is for the improvement and redevelopment along Pine Street. This is the first phase of the sticks and bricks portion of the project. Their request is based on removing some stored cleaning fluid that has been there for many years and some asbestos that exists on that site. Commissioner Sydnor asked if any of the hazardous materials are exposed to the public. Mr. Wharton said the asbestos is exposed. Commissioner Thomas asked about MDE getting involved and using Brownfields money. Mr. Wharton said they have looked at the Brownfields application and talked to state representatives. He is not sure if the state even knows how to apply for these funds. One of the first things they need to do is finish the environmental assessment. They have contacted an environmental company to provide the scope. They have not contacted the federal EPA. Commissioner Sydnor said there was an RFP that the city sent out for demolition of that particular property. The bids ranged from $8,000 to $40,000. It is his understanding that there were some modifications once the gentleman started on the demolition. Council was not aware of those modifications. He thinks the original RFP would have removed all of that material that was there. Once the structure was removed, the other parts were exposed. Mr. Wharton said once the tank is pumped, they will have to remove the slab and test the soil around it. Once they get the reading on the soil, they will know the total amount. The asbestos cannot be any more than 350 or 400 square feet. It is an old 9 x 9 slab with 2 layers of asbestos tiles. The $82,000 figure is for both the acquisition as well as the remediation of the site. The acquisition portion of the figure is derived from the existing trust on the land from sometime ago. They think it will be about $20,000. They anticipate the remediation to be approximately $35,000 to $38,000. Once the concrete is removed, fill has to placed on the land which will cost approximately $18,000 to $22,000. For the 700 block of Pine Street, they are proposing a mixed-use of commercial and residential units. The first level will have 5,000 square feet of commercial space. It will probably be basic goods and service-type operations. There will be 18 apartments on the next 2 levels. They will be 1- and 2-bedroom affordable apartments. They are looking at other property in a multiple-phase operation. The reason they are concentrating on this particular site is the assemblage of the adjoining properties. They were invited to work on it with 2 of the owners within that block. Commissioner Sydnor said the information sheet provided to Council shows a cost of $262,000. He asked if this is a total cost. Mr. Wharton said the total cost represents the full assemblage, the completion of all the engineering, all the architecture, and a small amount of site development that has to be done. Once they finish with this portion, the lot will clear, the site will be ready to go, the engineering and the architecture will be done, and somewhere prior to that, they will be moving the process through public hearings and community meetings and before the Council. As they look at the requirements for the CDBG grants, there is a large component in the scoring that has to do with local participation. The local participation can be abating the excise tax for the hook-up. It could be abating any old or delinquent taxes that may be on some of the properties. One piece of property belongs to the city. The appraised value could be a local contribution. Nobody from the audience had any questions or comments.


Paul Wharton said the other property they are looking at is on Edgewood Avenue. There were 6 parcels that were subdivided into 4 parcels. There will be affordable housing. His company has been involved in building modular housing for 10 years. They have submitted their preliminary plans to the city. The units they plan to use have been approved by the State for construction in Cambridge. They were a part of the committee that worked at clarifying some of the building codes that will make it much more specific as far as construction. All of the grant funds from CDBG will flow directly to the purchasers. The development team will not share in any of it. They are asking to submit an application in the amount $172,000. It will be spread over the 4 different properties. It will be a combination of purchase assistance for the actual property and the down payment that will flow to the owners. There will be energy upgrades that will be installed within the houses that initially they need to fund but will come back to the homeowners in different federal tax credits. They will have to get a construction loan. They have used their money to secure 4 of the lots. There is still 1 more lot to be acquired. The figure of $466,000 is the balance of the construction funds and the build-out of the site. They have formed a team with Visions America to make the application. City View Company will provide the technical and sticks and bricks side. Visions America will do the soft side, the housing counseling, certifying the home purchasers, and the final housing counseling that is needed for the pre- and post-acquisition. A website will be created for both projects where questions can be asked on line, comments can be left, view a schedule of community hearings, etc.


Paul Wharton said the third request is an expansion of childcare and daycare services for school-age children. Visions America has provided quality care for children for 3 decades now. One thing they have found within cities in general is that in the summer and different points in time, children are either put in latch-key situations or left unattended. He is working with Visions America to develop an expanded facility on their Academy Street site. They would like to initiate a summer camp program in conjunction with Bethel AME Church who has experience with summer camp programs. This summer program will evolve and transfer into an on-going before- and after-care program for school age children. There are some upgrades that will be needed for the kitchen equipment and for Bethel's facility in order to have it there. It will continue at Bethel until they can finish the design and get the financing together for their Academy Street site.


Mr. Wharton asked the city to provide letters of support. He is asking for lenience from the city's deadline of April 30th for all applications to be complete. Some items may be submitted a few days later. Commissioner Sydnor said the applications will be prioritized on May 11th. He said all the applications could have letters of support; however, the Commissioners will have to prioritize them. Natalie Chabot said the city can only submit applications for a total of $800,000. Mayor Stanley said the city can supply letters of support for all the grants and then they will prioritize them on May 11th knowing they have a cap of $800,000. Mary Calloway clarified that the applications will be submitted by the city; therefore, they do not need letters of support. Mayor Stanley said the deadline for submitting items for Council's consideration is May 4th. Rob Collison said the city will have to approve a resolution for the submission of the application(s). Commissioner Sydnor asked Rob Collison to get clarification from the state if they city can submit applications totaling over $800,000 and then the state would decide which ones to approve. Once Council prioritizes them, it will show the state which applications the city wants the state to look at more favorably but they can still look at all of them. Ed Kinnamon and Natalie Chabot will provide an answer to Council in writing. Nobody else in the room requested to speak at the public hearing. The public hearing was closed.




Katie Tolley to Request Permission to Use Great Marsh Park on Sunday, July 19th, from 12 Noon Until 5:00 pm for Cambridge-South Dorchester High School Class of 1989 Family Barbeque-Commissioner Sydnor made a motion to grant the request and included a variance from the noise ordinance for the stated hours. Commissioner Thomas seconded the motion. The motion passed unanimously.


Gail Skinner to Receive Proclamation for Relay Life Days in Cambridge and to Request a Noise Variance for Relay for Life at Cambridge South Dorchester High School on Friday, May 15th Starting at 6:00 pm and Ending on Saturday, May 16th-Commissioner Stout made a motion to grant the request and included a variance from the noise ordinance. Commissioner Thomas seconded the motion. The motion passed unanimously.


Tom Wilson, Pleasant Day Adult Day Care Center to Receive Proclamation for Celebrate Senior Citizens Month and Request Noise Variance for Senior Celebration at Sailwinds Park on Thursday, May 21st from 9:00 am Until 3:00 pm; Permission to Have a Banner Hung Across Race Street; Police Assistance; EMS on Standby; and a Visit by McGruff-Commissioner Thomas made a motion to grant the requests. Commissioner Hanson seconded the motion. The motion passed unanimously.


Proclamation for the 2009 Maryland Law Enforcement Challenge-The proclamation was presented to Cpl. Timothy Ebeling of the Dorchester County Sheriff's Office.


Nancy Lee Harvey, Cambridge Sail and Power Squadron to Request Permission to Hold Picnic at Great Marsh Park on Sunday, May 17th from 12 Noon Until 4:00 pm and Permission to Have a Flare Demonstration- Commissioner Sydnor made a motion to grant the requests and included a variance from the noise ordinance. Proof of insurance is to be provided to City Hall. Commissioner Hanson seconded the motion. The motion passed unanimously.


April Ellerbusch to Request Permission to Use Great Marsh Park on Saturday, July 11th, from 1:00 pm Until 4:00 pm for Cambridge-South Dorchester High School Class of 1994 for a Class Reunion and a Noise Variance for Those Hours-Nobody from the group was present.


Representative from Snapper's to Request Noise Variances for Their Tiki Bar/Deck Parties from Friday, May 1 through Sunday, May 3, for Cinco de Mayo and Sundays from 5:00 pm until 10:00 pm through the End of September-Commissioner Stout made a motion to approve the variances from the noise ordinance. Commissioner Knox seconded the motion. The motion passed unanimously.


Mike Savage, Middle Department Inspection Agency, to Discuss a Third-Party Inspection Program-MDIA is currently providing electrical inspections in Cambridge through the Dorchester County Electrical Board and would like to provide other inspections for the city. Commissioner Hanson made a motion to have George Hyde and Dale Price to review the information and make a report to Council on their findings. Commissioner Knox seconded the motion. The motion passed unanimously.




Open Bids for RFC Hoses-The city received 2 bids:

§         Winstead's Fire Equipment (Easton)

3-in. hose (per section) - $295

5-in. hose (per section) - $725

(Cost for 100-ft section - $625; Cost for 50-ft section - $275)


§         Singer Associates Fire Equipment (Middletown, DE)

3-in. hose (per section) - $298.55

5-in. hose (per section) - $629.47


Commissioner Thomas made a motion to refer the bids to the Fire Chief for his review and recommendation. Commissioner Hanson seconded the motion. The motion passed unanimously.


Introduction First Reading on Ordinance Prohibiting the Discharge of Pellet Guns, BB-Guns, and Dart Guns Within the Corporate Limits of the City of Cambridge-This ordinance would amend Section 12-18 of the City Code.


Second Reading and Vote on Proposed Ordinance for Creation of Compatibility Standards in the NC Districts-The city held a public hearing on April 13, 2009 on this ordinance. Additional public comment was taken at tonight's meeting. Commissioner Thomas made a motion to adopt the proposed ordinance "as is". Commissioner Sydnor seconded the motion. The motion passed 3:2 with Commissioners Hanson and Stout opposed. The ordinance will become effective 10 calendar days after tonight.




Request from First Baptist Church to Use Grassy Area of Long Wharf for the Sunday Nights of August for Outdoor Concerts from 5:00 pm Until 8:30 pm (8/2, 8/9, 8/16, 8/23, 8/30)-Commissioner Thomas made a motion to approve the request and included a variance from the noise ordinance. Commissioner Hanson seconded the motion. The motion passed unanimously.


Award of Contract for Engineering Services-Christ Rock Water & Sewer Extension-Commissioner Thomas made a motion to award the bid to the low bidder, Van Cleef Engineering Associates, Salisbury, Maryland, in the amount of $24,400. Commissioner Hanson seconded the motion. The motion passed unanimously. The fee will be fully funded by an MDE grant.


Adopt Ordinance for Procedures for Replacement of Sidewalks-The ordinance would allow the city to obtain Community Legacy funding for a revolving loan fund. It would amend Sections 16-21 and 16-22 of the City Code to provide a very specific process by which the city staff would evaluate and determine a section of sidewalk to be replaced. Homeowners of the properties included would be notified by mail. After a public hearing, if Council decides to proceed with the project and someone cannot pay their portion of the expense, it could be financed by adding it onto their tax bill for a specified number of years. The interest rate would be one-half of what is charged for delinquent tax bills. Commissioner Hanson made a motion to adopt the ordinance. Commissioner Sydnor seconded the motion. The motion passed unanimously.


Discuss Clean-Up Week-No action was taken.


Approve Maryland Port Administration Property Lease-Commissioner Hanson made a motion to forward the MOU with the Council's comments to the Maryland Port Administration for their comments. Commissioner Knox seconded the motion. The motion passed unanimously.


Approve Purchase Orders:


Department of Public Works

PO 91332 - Old Dominion Brush - Motor for Gutter Broom Sweeper.............. $600.00

PO 91348 - Dorchester County Highway - Cold Patch Mix............................... $754.00

PO 91349 - David A. Bramble - Blacktop........................................................... $650.00

PO 91350 - Brannock Tire Service - Tire for Kubota Tractor............................ $310.80

PO 91351 - Telewire - Installation & Hook-Up (New Facility)............................ $770.34

PO 91352 - Jess Jr. & Son - Towed Dump Truck........................................... $1,280.00

PO 91353 - The Copy Shoppe - Printing Comprehensive Plan....................... $275.80

PO 91354 - Maryland Tower Service - Strobe Lamp/Radio Tower.................. $842.00

PO 91355 - Shufelt Sand & Gravel - Pea Gravel................................................ $254.89

PO 91356 - Reit Lubricants - Motor Oil & Hydraulic Oil..................................... $790.00

PO 91357 - Kelly's Excavating - Demolition of 610 Wells St......................... $4,000.00


Commissioner Hanson made a motion to approve Purchase Orders 91332, 91348, 91349, 91350, 91351, 91352, 91353, 91354, 91355, 91356 and 91357. Commissioner Sydnor seconded the motion. The motion passed unanimously.


Rescue Fire Company

PO 5136 - Dorchester County YMCA - Dive Training........................................ $985.00

PO 5137 - Will Browns Truck Repair - Repair to Rescue 1-1........................... $540.62

PO 5138 - University of Maryland - Books for Fire Fighter Class..................... $262.22

PO 5139 - Winsteads Fire Equipment - Repair to Engine 1-1...................... $2,609.33

PO 5140 - John W. Tieder - Christmas Lights for 307 Gay St.......................... $498.96

PO 5141 - Signs for Overhead Doors................................................................... $750.00


Commissioner Hanson made a motion to approve Purchase Orders 5137, 5138, 5139, 5140, and 5141. Commissioner Thomas seconded the motion. The motion passed unanimously. Purchase Order 5136 was not approved. It needs further clarification from Chief Hurley.


Approve Financial Statement for March 2009-Commissioner Sydnor made a motion to approve the financial statement for March 2009. Commissioner Thomas seconded the motion. The motion passed unanimously.


Approve Purchase Order 91364 - Gearbox for Kubota Grass Cutter - $856. Commissioner Hanson made a motion to approve the purchase order. Commissioner Thomas seconded the motion. The motion passed unanimously.


Commissioner Hanson made a motion to go into executive session to discuss a personnel issue immediately following the meeting. Commissioner Thomas seconded the motion. The motion passed unanimously.


Commissioner Sydnor made a motion that all purchase orders must have an explanation as to why the item must be purchased this fiscal year. Commissioner Knox seconded the motion. The motion passed unanimously.



With no further business, Mayor Victoria Jackson-Stanley adjourned the meeting at 10:00  p.m. I hereby certify that the foregoing is a true and accurate account of the Council meeting Monday, April 27, 2009, insofar as I personally am aware.





                                                                                    Edwin C. Kinnamon

                                                                                    Clerk & Treasurer