• City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
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muc meeting minutes

July 23, 2009
 

Municipal Utilities Commission

Minutes

July 23, 2009

The Municipal Utilities Commission met on Thursday, July 23rd, 2009  at the Council Chambers, 305 Gay St., Cambridge, Md.  Mayor Jackson-Stanley convened the meeting at 6:34pm.

Present:             Mayor Jackson-Stanley

                          Andy Pasden-MUC Commissioner

                          Glen Ford-MUC Commissioner

                          Rex Marshall-MUC Commissioner

                          Gary Newcomb-MUC Manager

                          Carrie Hall-MUC Asst. Manager

                          Sylvester Molock-MUC Superintendent

                          Kevin Johnson-MUC Asst. Superintendent

                          Greg LeBlanc- DPW-Asst Engineer

 Expenses

Mayor Jackson-Stanley asked for approval of expenses for the month of May in the amount of $110,553.31.

Mr. Newcomb commented on voucher #19795 to Dover Plumber in the amount of $6,302.72.  This is for piping and fittings for West side Bypass main installation. Voucher #19822 to Paper People in the amount of  $1,550.45  is a years supply of disconnect notices. Voucher #19836 to Pete's Masonry in the amount of $2,025.00 is for street repairs on High Street in the brick area.

Mayor Jackson-Stanley noticed ck#19837 also for Paper People in the amount of $2,025.00.

Mr. Newcomb said this is for the new bills for our billing system.

Expenses for June 2009 were reviewed in the amount of $113,556.22. 

Mr. Newcomb stated voucher#19876 to Gemini Group in the amount of $2888.00 is for the water quality report which is required annually by law.  Voucher#19880 in the amount of  $5,651.00 to  Dover Plumber, this is for more piping for the Westside Bypass Rd.  We now have over 1,000 ft of piping installed. Voucher  #19904 to Hills Electric in the amount of $997.29 is for Nathan's Ave well pump motor repair.

Motion to approve expenditures for May & June 2009 was made by Mr. Pasden, seconded by Mr. Ford.  Approved.

Minutes

Minutes of the meeting of May 22, 2009 were lost due to a blank tape.

Approval of the Minutes for May 22, 2009 were deferred due to electronic error.

Motion to defer approval was made by Mr. Pasden, seconded by Mr. Marshall.

Directional Drilling

At the previous meeting Mr. Newcomb stated he would like to receive bids for directional drilling for West Side Bypass.  We received two bids for the work.

Rodney Springs  is for $100 per foot for 200 feet which totals $20,000.

East Coast Underground is the second bid for 200 feet totaling $13,000.

We have allowed in the budget, $30,000.

Mr. Pasden stated that sometimes the low bid is not always good.

Mr. Newcomb stated both bids, the work would be comparable.

Mr. Pasden made a motion to accept the bid from East Coast Underground for the $13,000, seconded by Mr. Ford.  Passed

Commissioner Charles Prahl

Mayor Jackson-Stanley read a letter of resignation from Commissioner Charles Prahl.

Mayor Jackson-Stanley wished him the best of luck.

Mr. Newcomb stated that Mr. Prahl has served the MUC for over 30 years.

Mr. Pasden asked if there was a way we could recognize Mr. Prahl's contributions?

Mayor Jackson-Stanley asked for suggestions.  Maybe a proclamation?

Mr. Newcomb stated he thought something would be nice.

Mr. Pasden suggested a certificate for his service and maybe a photo.

Mayor Jackson-Stanley asked Mr. Newcomb to help her with this.

Consumer Confidence Report  (CCR)

Mr. Newcomb stated everyone should have one and the expenses show the cost of the report  was $2880.00.

He shared a couple of emails.  All positive except a suggestion that we could reduce the cost by not using a high multi colored glossy paper.

Mr. Newcomb shared that if we used a different paper, we would have to tab each pamphlet which would increase the cost. 

Mayor Jackson-Stanley said she thought if was very nice.

Mr. Pasden noted a professional report gives an image of competence and it was professional done.

Electrical Correction Devices

Mr. Newcomb said someone approached the Mayor about saving the City money.

Mr. Newcomb said he met with Chuck Bieller and went over what he had to offer.

We met at the pumping station and went over the amps it was running. Mr. Bieller took a box from his truck and hooked it up to the service pumps and then showed the difference in the usage.  He would not give me the information of how the box worked. It was part of the manufacturing. Mr. Newcomb shared the graphs of the difference and the savings and also a letter from  Jim Martin on his success in using this device.

Mr. Newcomb said he looked into this device a little further and said it stores the electric until it is needed and eliminates the ups and downs. I checked with Travers Electric who does most of our electrical work. He was aware of this device. He said he has sent information out to his customers and it does help reduce costs.  The estimate which would create a 10% savings.  Mr. Newcomb said he is still unsure.  Mr. Travers said he installed this device on a couple of chicken houses and it reduced the cost about $300 a month.  The proposal from Mr. Miller was for installation of 7 devices for Stone Boundary and Nathans Ave stations was 12,250.00.  Mr. Travers gave me a proposal for the same thing is $11,800.   None of these are budgeted. Mr. Newcomb suggested we look later in the year at the Glasgow St Station for installation if we have money in our maintenance.  Two of these would be approximately $3100 or $3200.

Mayor Jackson Stanley took this as a no action for now and revisit this is 6 months.

FY-09

Mr. Newcomb briefly went over our general ledger funds with the Commission.

He noted water sales did not meet our expectations.  We are under budgeted in sales by

$165,318.77 which is significant.  By being under budget we will be unable to put $150,000 in a reserve fund which was what we had planned to do. Mr. Newcomb detailed each account for the Commission.  With all the accounts, we are $33,568.07 under budget.

We can not spend more money than we bring in without the Commission being aware of it. We did not have a fantastic year as far as revenue. We were able to increase our reserves about $50,000.  When we get the audit and they add the depreciation as an expense it will look like we operated at a loss.

All in all we are still operating within our means.

Mr. Pasden stated in the compreshensive plan we have about 11 projects that have to be financed that are lingering out there.

Mr. Newcomb said he will be bringing up another proposal which is more important and that is another well to increase the fire flow and give us a well in each acquifer at Nathans Ave like we use to.

We will have some decisions to make, whether to take or some of the other projects or a well?

Mayor Jackson Stanley asked if he would be getting some approximate costs?

He said yes.

Mr. Pasden asked if any stimulus money would trickle down to us?

Mr. Newcomb and the Mayor said they were not made aware of any.

Superintendent's Report

Mr. Newcomb stated we have replaced a few services.

We have repaired a few leaks nothing major.

April pumpage showed unaccountable is 24%

May pumpage showed unaccountable is 24%

June pumpage showed unaccountable is down to 13%

We are now aware of a leak on Poplar St   50-60 Gallons a minute.

It has been running for a substantial amount of time.  Maybe a decade.  We see the clear water running in the sewer.  It is only suppose to be two services on that sewer line.  We put a camera in and found water coming into a pipe.  We went down on the pipe and  it was  a sewer pipe.  We following the water and up further there was a low spot in front of the old Board of Ed bldg.  Mr. Bradley  from DPW said he remembered a date of 1987  when they looked  into it. We went down on that and it was also a sewer line pipe being fed with clear water.  We have not found the source of the leak.  We are still exploring it and will continue to find the source.  There is no doubt that it is a water line leaking somewhere.

Mr. Pasden stated that leak is over 2,000,000 gallons per month. 

Mayor Jackson-Stanley asked is there a relationship between this and the Historic High St  law suit? 

Mr. Newcomb said no, that is strictly storm water/sewer separation.

Mayor Jackson-Stanley asked when we would know something more about this?

Mr. Newcomb stated hopefully this week.

Mr. Newcomb quickly went over the totals for water /sewer.

He gave an update with the Fletcher Ave Tank.  The outside is complete and looks good.

With no further business motion to adjourn the meeting was made by Mr. Pasden, seconded by the Mayor at 7:45pm.