muc meeting minutes
July 26th, 2012
Municipal Utilities Commission
July 26th, 2012
The Municipal Utilities Commission met on Thursday July 26th, 2012 at the Council Chambers, 305 Gay St., Cambridge, Md. Mayor Jackson-Stanley convened the meeting at approximately 6:30pm.
Present: Mayor Victoria Jackson-Stanley
Joe Brooks-MUC Commissioner
Steve Williams-MUC Commissioner
Andy Pasden-MUC Commissioner
Gary Newcomb-MUC Manager
Kevin Johnson-MUC Asst. Superintendent
Greg LeBlanc-DPW Asst. Engineer
Mayor Jackson Stanley wished Greg LeBlanc Bon-Voyage. He will be leaving the City Employment and moving back to the City. He will be taking a position with the State.
Mayor Jackson-Stanley asked for approval of expenses for May and June 2012.
Motion to approve the expenditures for May 2012 in the amount of $108,858.71 and June 2012 in the amount of $$244,099.82 was made by Mr. Pasden and seconded by Mr. Williams. Approved.
The Minutes for the meeting of May 24, 2012 were submitted for approval. Motion to approve was made by Mr. Williams, seconded by Mr. Pasden and approved.
Well #4 - Nathan's Avenue Update
Mr. Newcomb showed a couple of water samples taken from the well still showing very fine particles. Much better but still not acceptable. We have to have a turbidity reading of 4.2 at the start, which has not occurred yet. Since the redevelopment, the capacity has increased back to what it was during the original pump test. Still not the numbers we were hoping for but a lot better. Unitech would like to continue to do what they are doing now for another couple of weeks to see if it continually improves. If this does not improve in a couple of weeks, we may have to request that the pump be removed after Earth Data does another test. By the next meeting we should have a plan of action if Unitech is not willing to correct the problem. Unitech feels that the discoloration of water is due to the sands during redevelopment and that running it will clear it up.
Commissioner Pasden said he feels we need to pursue this for another month and if it does not improve we must take further action.
Mr. Newcomb said once this well is completed with usable water, we should approach them with all the additional cost, such as Earth Data and even power cost.
Commissioner Pasden moved to have Mr. Newcomb pursue the current plan of action with the support of this Commission. This was seconded by Mr. Williams and passed.
Long Wharf/Lighthouse Committee water line
Mr. Newcomb said the water line was installed with very little disturbance by anything. He attached the copy of the agreement with the packets for the Commission. With the installed service, this increases the fire protection to the Yacht Basin. We have billed the Lighthouse Committee for the materials and also the hydrant and fittings. The bill for East Coast Underground was forwarded to the Committee. They have paid it. It went well.
FY-12 Year End
Mr. Newcomb said on the General Ledger, Acct#1090 was the CD which was refunded to MUC from the Bank of the Eastern Shore. It is now in BB & T. GL Accts 1090 thru 1400 are all reserve accounts.
Mr. Newcomb said in Sales, last year was not a good year. The biggest shortage is in residential sales. There is no growth and had no increases. 61% of residential customers were minimum users. With total projections for revenue we were $110,403 under our projection. Miscellaneous sales was $22,459.86 under projections. The total shortage on revenue projections was $132,862.88 for the year. We did not have to use reserve money last year. We projected $16,000 surplus. As it turned out we were short $116,000.
Mr. Newcomb quickly ran down the General Ledger for end of year percentages of expenditures. The total under budget for last year was $110,017.35. With this we are short in the bank $16,710.00.
Mr. Pasden said with depreciation our final loss will balloon because of it.
Mr. Newcomb responded that the final loss would be $165,000 or $170,000.
Our current operator, because of his high energy, we have been able to keep the cost down without hiring another operator. He has informed me he will be leaving the end of this year which is five months away. We need to fill that position by the end of December. He said he needs to hire an operator and get him trained prior to Mr. Harpers leaving. This is a very important position.
Mr. Williams made a motion for Mr. Newcomb to proceed with the process of hiring a Water Production Operator, seconded by Mr. Pasden. Passed.
Request Bid for Mower
Our John Deer Mower is over 7 years old. This is a budgeted item. We need a backup mower. We would use the old mower as back up and utilize the new mower. Using the state contract, the price would be $7989. We have $11,000 included in budget.
Mr. Brooks made a motion to proceed with the purchase of the Mower, seconded by Pasden. Passed.
Richard Lalka of Longboat Estates and Mark Ross of the Hyatt spoke in opposition to the water rate increase.
Mr. Donald Sydnor gave an explanation of the budget process for the increase.
Mr. Newcomb explained the increase and rates.
Well Pump No.1 Stone Boundary Station
Mr. Newcomb informed the Commission that we had a shaft rung off in the pump.
This happened last week. We did have in our budget to pull, inspect and repair well pump #3 at Nathan's Ave. He asked to hold off on that and take the funds to repair Well Pump #1 at station 11. We will have the same thing. We will have the cost of the shaft, couplings and bearing holders. When we pull it, we need to look at the bowl assembly.
This is a stainless steel shaft. This is the second one we have had since we used stainless steel that rung the shaft in two. It is currently inoperable. We could be looking at $30,000. He would like to switch it out.
Mr. Brooks made a motion to switch the funds for Well Pump No. 3 at Nathans Ave. to Well Pump No. 1 at the Stone Boundary Station for emergency repair.
Seconded by Mr. Williams. Passed.
Washington St. Station
Mr. Newcomb said we have two pumps. This is our oldest station. It dates back to 1939. We have pump problems. He wants to look into replacing verses repairing the pump. Motor replacement will be much more efficient than what we currently have. He would like to bring the proposals to our next meeting. Before we spend $8000 for machine parts, we should look into replacing it. We are still able to use the other service pump at this station.
Mr. Williams made a motion for Mr. Newcomb to obtain proposals for this service pump to bring to the August Meeting. Seconded by Mr. Pasden, passed.
Mr. Williams asked about the dirt at Brohawn Ave. and the action plan.
Mr. LeBlanc said he submitted a plan with soil conservation, they are requesting a $125.00 fee which he was going to tell Mr. Newcomb about. They will review the plan and hopefully not have any comments.
Mr. Newcomb said we did submit it.
Mr. Newcomb said May, June and July he discussed the street openings
No New Services.
Mr. Newcomb quickly went over the pumpage report for May, June and July.
Included in report was a copy of the wash out inspection report for the Woods Road Tank.
With no further business, the meeting was adjourned and a personnel meeting was held by Mr. Newcomb.