City Council Minutes
July 8, 2013
Open bids for service building at Long Wharf-Bids were received from:
• Barmar Construction (Cambridge) - $163,547.00
• Willow Construction (Easton) - $132,000.00
• GGI Builders, Inc. (t/a Gillis-Gilkerson) (Salisbury) - $144,006.80
• Harper & Sons, Inc. (Easton) - $149,871.00
• Hill-Kimmel Constructing (Cambridge) - $123,000.00
A motion by Commissioner Vickers to refer the bids to the Department of Public Works for their evaluation was seconded and approved 4:0.
Rosi Travers, Dorchester-Duren Partnership Committee, to request permission to hold a Crabtoberfest street festival on Saturday, October 5, 2013 from 5:00 pm until 10:00 pm; block Gay Street from Race Street to High Street; the 400 block of Race Street and Poplar Street from Gay Street to High Street from 2:00 pm until 11:00 pm; a variance from the noise ordinance until 11:00 pm; extra trash cans; outdoor alcohol sales; and police patrols-A motion by Commissioner Vickers to approve the requests as outlined above was seconded and approved 4:0.
Proclamation for the 10th anniversary of Cambridge Main Street-Mayor Stanley recognized the hard work of the members for the betterment of Cambridge.
Representative from Hyatt to request permission to hold fireworks on Monday, July 15 at 9:00 pm for approximately 15 minutes-A motion by Commissioner Sydnor to approve the request including a variance from the noise ordinance was seconded and approved 4:0.
Update on status of agreement for 724 Pine Street repairs-Chad Malkus, representing the estate of Harriet A. Watkins, requested additional time to gather information and look for various sources of funding. At this time it would be very difficult to enter into an agreement without having additional time and a better understanding of the scope of the work. He believes they can enter into some agreement within the very near future wherein they could restore the exterior of the property and bring it up to a standard that is befitting of the location. Rob Collison, Oden Wheeler, Mayor Stanley, Commissioner Sydnor, and Commissioner Thomas will meet with Chad Malkus, Tim Crosby and the owners on Thursday, July 11th at 5:00 pm at the Department of Public Works.
Update on status of agreement for 507 Race Street repairs-Farrell McCoy representing Historic Cambridge, Inc. reported that the repairs are complete. A citation was issued on the property. Commissioner Sydnor said the agreement is null and void. All the work was supposed to be done prior to that citation. It has been brought to Council's attention that on December 12th there was a demolition order that was placed on this building. It was changed to a condemnation on January 17th. Because Council had some questions about the demolition order being rescinded down to a condemnation order and not being taken before the Housing Board of Review nor the City Council, it is Council's opinion that the Housing Board of Review and City Council were side-stepped by the Code Enforcement Official and therefore, the demolition order is still in effect in their opinion. Mr. Wheeler will contact MDIA and instruct them to provide Council a written justification for their decision to rescind the demolition order and downgrade it to a condemnation order and to identify specifically under what authority the Code Enforcement Officer had to make that rescission based on whose authority they say it is no longer a condemnation order since we know that the Housing Board of Review did not have the request made to them nor was the request made to City Council to review or rescind the demolition order.
Rob Collison clarified that the reason the citation was issued was because the agreement and the escrow was not finalized by 4:00 pm on June 21, 2013, the City was free to enforce the property maintenance codes. After 4:00 pm on June 21st, they found some violation and a citation was issued. Farrell McCoy said there were two windows that were not sealed on the third floor in the rear of the building next to an open roof. Their contractor said it did not make sense to seal those windows. It would be extremely dangerous to go up there so they left them unsealed. When Mr. Wheeler said they needed to be sealed, the contractor went back at 7:00 am on Monday and sealed them. Ms. McCoy asked Council to rescind the fine.
A motion by Commissioner Sydnor to continue to look into the situation of the demolition and suggest that the interested parties refer the issue to the Housing Board of Review so they (the HBR) can consider removing the demolition order according to the City Codes was seconded and approved 4:0.
Review Community Legacy sub-applicants intent to apply project forms-The three City-oriented projects are continuations of (1) Streetscape; (2) Commercial & Residential Façade Improvement; and (3) Maryland Avenue Sidewalk Improvements. The four community organizations that submitted ‘Intent to Apply Forms' are (1) Richardson Foundation; (2) Harriet Tubman Organization; (3) Habitat for Humanity Choptank; and (4) Historic Cambridge, Inc. The projects will come before Council at the August 12th meeting for Council to prioritize them.
Community Legacy grant SFY2012 amendment for Façade Improvement-A motion by Commissioner Thomas to approve the amendment to the DHCD Community Legacy grant façade improvement program which includes demolition not to exceed 50% was seconded and approved 4:0.
Appoint Member to the Board of Zoning Appeals-A motion by Commissioner Vickers to appoint Ted A. Brooks as a full-time member of the Board of Zoning Appeals was seconded and approved 3:1 with Commissioner Sydnor opposed.
Potential Syracuse University project on Cambridge Gateways project-A motion by Commissioner Sydnor to give permission to the Department of Public Works staff and other partners to plan and facilitate both a 4-week-long student-led workshop and a 3-day professional Charatte to help further Gateway improvements in the Maryland Avenue neighborhood funded completely with grant funds and non-matching funds was seconded and approved 3:1 with Commissioner Vickers opposed.
Approve budget amendments for DPW and CPD-A motion by Commissioner Sydnor to approve the budget amendment was seconded and approved 3:0. Commissioner Vickers was out of the room at the time of the vote.
Approve encumbrances for CPD-A motion by Commissioner Sydnor to approve the encumbrances for CPD was seconded and approved 3:0. Commissioner Vickers was out of the room at the time of the vote.
Approve encumbrances for DPW-A motion by Commissioner Sydnor to approve the encumbrances for DPW was seconded and approved 3:0. Commissioner Vickers was out of the room at the time of the vote.
Approve Purchase Orders:
PO 2013-091 - Atlantic Emergency Solutions - 4 Elkhart brass breakaway nozzles and shut off bales with pistol grips (RFC) - $2,540.00-A motion by Commissioner Sydnor to approve Purchase Order 2013-091 was seconded and approved 3:0. Commissioner Vickers was out of the room at the time of the vote.
PO 2013-092 - Fire Chasers Equipment - Fire Chasers Equipment - 7 pair of Pro-Warrington firefighting boots (RFC) - $2,065.00-A motion by Commissioner Sydnor to approve Purchase Order 2013-092 was seconded and approved 4:0.
PO 2013-093 - Atlantic Emergency Solutions - 8 firefighting helmets (RFC) - $2,384.00-A motion by Commissioner Sydnor to approve Purchase Order 2013-093 was seconded and approved 4:0.
PO 2013-094 - Winsteads Fire Equipment - 8 full sets turnout coat, pants, etc. (RFC) - $14,600.00-A motion by Commissioner Sydnor to approve Purchase Order 2013-094 on the condition that the money will be transferred into this account by tomorrow was seconded and approved 4:0.
PO 2013-095 - Susquehanna Fire Equipment - required annual flow test for all SCBA's (RFC) - $5,500.00-A motion by Commissioner Sydnor to approve Purchase Order 2013-095 was seconded and approved 4:0.
PO 2013-096 - Susquehanna Fire Equipment - hydrostatic testing on SCBA cylinders (RFC) - $2,000.00-A motion by Commissioner Sydnor to approve Purchase Order 2013-096 was seconded and approved 4:0.
Mayor's and Commissioner's Comments
Closed Executive Session-Council met in closed executive session at 6:00 pm to discuss a personnel issue.
A motion by Commissioner Thomas to adjourn the meeting was seconded and approved unanimously. With no further business, Mayor Victoria Jackson-Stanley adjourned the meeting at 8:45 p.m. I hereby certify that the foregoing is a true and accurate account of the Council meeting Monday, July 8, 2013, insofar as I personally am aware.
Edwin C. Kinnamon
Clerk & Treasurer
COMMISSIONERS OF CAMBRIDGE
CLOSED SESSION REPORT
A Date: July 8, 2013
Time: 6:15 pm
Place: City Council Chambers
B Citation of Authority/Purpose: State Government Article, Section 10-508(a) (check one of the following):
X 1 discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction: or (ii) any other personnel matter that affects one or more specific individuals;
2 protect the privacy or reputation of individuals with respect to a matter that is not related to public business;
3 consider the acquisition of real property for a public purpose and matters directly related thereto;
4 consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State;
5 consider the investment of public funds;
6 consider the marketing of public securities;
7 consult with counsel to obtain legal advice;
8 consult with staff, consultants, or other individuals about pending or potential litigation:
9 conduct collective bargaining negotiations or consider matters that relate to the negotiations:
10 discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;
11 prepare, administer, or grade a scholastic, licensing, or qualifying examination;
12 conduct or discuss an investigative proceeding on actual or possible criminal conduct;
13 comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or
14 before a contract is awarded or bids are opened, discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.
C Members present and vote of each member as to closing the session:
Victoria Jackson-Stanley (only in a tie)
Jackie Vickers Vote: Y
Donald Sydnor Vote: Y
Octavene Saunders Vote: absent
Gage Thomas Vote: Y
Robert Hanson Vote: Y
D Topics Discussed: Explanation of topics to be discussed (this may be by reference to the citation of authority listed above if further explanation would thwart the purpose of closing the meeting: Action taken by a representative of the City
E Persons Present at the Closed Session: If listing an individual as present would thwart the purpose of closing the meeting, do not list the individual but note that an individual was not listed for this reason Mayor Jackson-Stanley, Commissioner Vickers, Commissioner Sydnor, Commissioner Thomas, Commissioner Hanson, Ed Kinnamon, Rob Collison, Oden Wheeler
F Actions Taken at the Closed Session: No motions were made.