City Council Minutes
November 25, 2013
A motion by Commissioner Thomas to amend the agenda by deleting Rodney Dobson and Jamie Summers from the Appointments section was seconded and passed 4:0. A motion by Commissioner Hanson to approve the minutes of the November 12, 2013 Council meeting was seconded and passed 4:0.
Community Development Block Grant (Final Updates) from Delmarva Community Services. These public hearings were advertised in the Star Democrat on Wednesday, November 20, 2013 and the Dorchester Star on November 22, 2013.
Housing Rehabilitation-Michelle Nichols reported that the project has been completed. Seven homes have been rehabilitated for a cost of $171,033. The homes were in the designated Maple Street area with the exception of two homes.
Banner Building-This grant was awarded to Delmarva Community Services to rehab a building which was previously owned by a newspaper publishing company. Delmarva Community Services purchased the building and added approximately 4800 sq.ft. to house their shelter workshop and vocational program. The project was completed and they held the grand opening on June 12, 2013. The site is now fully functional.
Nobody from the City Council or the audience wished to ask questions or make comments. A motion by Commissioner Thomas to close the public hearing was seconded and approved 4:0.
Community Development Block Grant - Cedar Street Improvement Project - Phase 3- This public hearing was advertised in the Star Democrat on Wednesday, November 20, 2013 and the Dorchester Star on November 22, 2013. The City would like to apply for a $75,000 grant to target the 500 block of Cedar Street which is between Race Street and Pine Street. There has been a lot of improvement in that area over the past several months with the demolition of several homes. This grant will come from special funding for a neighborhood improvement program; it is not the regular yearly round. The Department of Public Works would like to fix some deteriorating sidewalks, curbs, and gutters. Some street lighting will also be installed to match the other period lights. Handicapped ramps will also be included.
James Chaney said this is a good opportunity for the City. It will help one of the major gateways coming into town. It will also help to connect the Pine Street and the downtown area. It is a wonderful opportunity and he is happy to see the City moving forward with it. It will also help to create a better opportunity for home ownership.
Commissioner Vickers asked how it will help the opportunity for home ownership. Oden Wheeler said improvements like the City is planning to make will improve the assessment values of the properties because the City is sprucing up the area. Curb appeal will increase. A developer is planning to build two or three new homes. No funds will be used for any house or private property. It will improve the esthetics.
Nobody else from the City Council or the audience wished to ask questions or make comments. A motion by Commissioner Thomas to close the public hearing was seconded and approved 4:0.
Jane Devlin, West End Citizens Association - review of draft preservation easement for the Wallace Office Building-The draft of the easement was prepared by the Office of the Attorney General. Ms. Devlin is looking for comments from the Council. Rob Collison said he was fine with it. The City has a vested interest in the property. There is a clause in the deed that the City granted to the County for the construction of the library in 1971 that if it was no longer used for a library, it reverts back to the City. That is why the City is a signatory on the agreement. If it did revert back to the City, it would be subject to this easement for the Wallace Building. Ed Kinnamon asked that the City's mailing address be corrected and that the address for the Wallace Office Building be corrected to 301 Gay Street. Jane Devlin clarified that this is just a draft document. The attorney has reviewed it for West End Citizens Association and it is fine. They are waiting to hear back from the Library Board with their comments. A motion by Commissioner Hanson to accept the agreement with the changes suggested by Mr. Kinnamon was seconded and approved 3:0. Commissioner Vickers recused herself from the vote.
Gerry Boyle introduced the new CEO of Tri-Columbia, L. J. White.
Gerry Boyle, Tri-Columbia, to request permission to hold the Ironman EagleMan on Sunday, June 8, 2014 (use of Great Marsh Park from June 4th through June 9th; exclusive use of boat ramp on race day, access to water and electricity, extra trash receptacles; use of by-pass from Jenkins Creek to Route 343; support from City Police and Rescue Fire Company (if needed); variance from the noise ordinance on race day from 6:00 am until 5:00 pm-A motion by Commissioner Vickers to approve the requests was seconded and approved 4:0.
Gerry Boyle, Tri-Columbia, to request permission to hold the ChesapeakeMan Endurance Festival on Saturday, September 20, 2014; use of parking lot adjacent to the boat ramp on September 19th and 20th; exclusive use of the boat ramp from 6:00 am until 10:00 am on September 20th; access to water and electricity; support from City Police and Rescue Fire Company (if needed); variance from the noise ordinance on race morning 6:00 am until 10:00 am-A motion by Commissioner Vickers to approve the requests was seconded and approved 4:0.
Revise/update fees for the Department of Public Works-A motion by Commissioner Sydnor to approve the revised fee schedule for DPW and have it become effective on January 1, 2014 was seconded and approved 4:0. The fines and penalty section will be approved at the next meeting.
Approve Exclusive Negotiating Privilege Agreement for Sailwinds Park-A motion by Commissioner Hanson to approve the Exclusive Negotiating Privilege Agreement for Sailwinds Park with the provision that states that this ENP is expressly contingent upon the City and State entering into the Assignment and Transfer Agreements was seconded and approved 3:1 with Commissioner Vickers opposed.
Announce Special Election (Wards 3 and 5)-The Dorchester County Board of Election will run the election. The Director of the Elections Office advised Mr. Collison that with the holiday schedule, they would not have sufficient time to complete all of their requirements if a special election were announced tonight. If the Council makes the formal announcement or vote on December 2, 2013, then the election would be held on January 14, 2014. A motion by Commissioner Thomas to hold a special regular session on Monday, December 2, 2013 starting at 6:00 pm was seconded and approved 4:0.
Discuss Supervisor of Elections-The County Board of Elections does not have 100 percent oversight of the municipality elections. In the City Code, in the absence of a Supervisor of Elections, the Clerk-Treasurer will fill those duties.
Discuss cancelling the December 16th Council meeting-A motion by Commissioner Vickers to cancel the December 16th Council meeting was seconded and approved 4:0.
Approve Resolution 13-019 for submission of CDBG for Cedar Street Improvements-A motion by Commissioner Thomas to adopt Resolution 13-019 was seconded and approved 4:0.
Approve Purchase Orders:
PO 2014-047 - Cross Match Technologies Inc. - software upgrade and LSMS upgrade (CPD) - $1,100.00-A motion by Commissioner Sydnor to approve Purchase Order 2014-047 was seconded and approved 4:0.
PO 2014-048 - Shore Waste LLC - dumpsters for removal of fire debris at 705 Leonard Lane (DPW) - $4,000.00-A motion by Commissioner Hanson to approve Purchase Order 2014-048 was seconded and approved 4:0.
PO 2014-049 - Environmental Systems Research Institute - ArcGIS for Desktop Basic and ArcGIS 3D Analyst for Desktop (DPW) - $5,512.00-A motion by Commissioner Sydnor to approve Purchase Order 2014-049 was seconded and approved 4:0.
PO 2014-050 - Galls LLC - mock turtleneck uniform shirts (CPD) - $1,343.60-A motion by Commissioner Hanson to approve Purchase Order 2014-050 was seconded and approved 4:0.
PO 2014-051 - Motorola Inc. - replacement batteries for portable radios (CPD) - $2,092.60-A motion by Commissioner Sydnor to approve Purchase Order 2014-051 was seconded and approved 4:0.
William Ackridge, Maryland Eastern Shore Charter School Alliance, gave an update on the charter school that they are working on bringing to Cambridge. Their number one goal is to work with the students who are not having success in the district. They are working in partnership with the Richardson Foundation to assume the building at 401 High Street.
Mayor's and Commissioner's Comments
Locations for Special Elections--A motion by Commissioner Thomas that the election be held at Sailwinds Park was seconded and then a discussion came up about cost. A motion by Commissioner Thomas to go into closed executive session to obtain legal advice was seconded and approved 4:0. A motion by Commissioner Thomas to go out of closed executive session was seconded and approved 4:0. Commissioner Thomas withdrew his motion about the location of the election. Commissioner Thomas made a motion to defer a decision on the election location(s) until Monday, December 2nd. The motion failed because it was not seconded. A motion by Commissioner Sydnor to hold the special election at two locations-one at Sailwinds or St. Paul's Church and the other at Bethel Church. The motion failed because it was not seconded. A motion by Commissioner Thomas to hold the elections for both wards at Sailwinds Park was seconded. The vote was 3:1 with Commissioner Sydnor opposed; however, the motion dies because of a budgetary connection which requires a super majority. Rob Collison clarified that the City will have no funds to have a special election without a budget amendment which requires four votes. Tonight is the last meeting for four votes. A motion by Commissioner Vickers to make a budget amendment of $7,000 from the General Fund to pay for the special election was seconded was denied 3:1 with Commissioners Sydnor, Thomas, and Hanson opposed. A reconsideration motion by Commissioner Sydnor to have the election at two locations (Bethel Church for the Third Ward and Sailwinds Park for the Fifth Ward) was seconded and approved 3:1 with Commissioner Vickers opposed. A motion by Commissioner Vickers to make a budget amendment not to exceed $7,000 from the General Fund to fund the Special Election was seconded and then withdrawn by Commissioner Vickers. A motion by Commissioner Thomas to approve a budget amendment sufficient to fund the special election was seconded and passed 3:1 with Commissioner Vickers opposed.
Mayor Stanley announced that Council met in closed executive session at 6:15 pm for the purposes of discussion regarding acquisition of property.
With no further business, Mayor Victoria Jackson-Stanley adjourned the meeting at 9:02 p.m. I hereby certify that the foregoing is a true and accurate account of the Council meeting Monday, November 25, 2013, insofar as I personally am aware.
Edwin C. Kinnamon
Clerk & Treasurer