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HPC Workshop Minutes

December 5, 2013

The Historic Preservation Commission met on Thursday, Dec. 5th, 2013 at the City Council Chambers, 305 Gay Street. Brian Roche chaired the meeting at approximately 6:30 p.m. He began the meeting by taking roll call.

Commissioners Attending: Brian Roche-Chair, Will Dennehy-Vice Chair, Dormaim, Ron Berman, Patricia Weichmann.

Commissioners Absent: Mike Russo

Other Representatives or Staff Attending: Dan Brandewie, City Planner II.

Mr. Brandewie handed out a draft table of contents showing the existing 6 chapters that have been written to date and the remaining 6-8 chapters that need to be drafted. In addition, he provided a copy of the revised application form with minor revisions. He also provided a printout of Mr. Berman's document on the draft zoning ordinance (Unified Development Code) reflecting his comments regarding changes that effect the HPC and its responsibilities and related zoning topics discussed by the Planning and Zoning Commission at its most recent workshop on the topic.

Mr. Brandewie suggested reviewing Mr. Dennehy's email regarding rewriting the draft HPC guidelines using Chestertown's model guidelines. Mr. Dennehy's recommended going with a more simplified format using Chestertown's language. Mr. Brandewie noted that a great deal of work has been invested in the first six chapters and while revisions can be made, he is not advising starting over. Mr. Brandewie reminded HPC members that only two members, Mr. Russo and Mr. Berman had responded to his request to have comments to staff by the deadline that was recommended (Monday, December 2nd), on Chapter's 5 and 6. To shift directions now potentially delays the goal of having the first six chapters endorsed and ready for public review by the end of this month. It was recommended that Mr. Dennehy send his concerns or checklist of questions he had on the existing draft material out for further review by staff and HPC members.

HPC members reviewed the draft application form and recommended that additional changes be made to expand upon a checklist of items to be submitted with the application form, by topic, tied to the Guidelines in order to help the HPC review applications. Mr. Roche suggested reviewing a select number of past applications to determine how they would have been affected by a proposed checklist. Mr. Dennehy volunteered to prepare a revised application with new formatting.

It was further recommended that each member be assigned a chapter of the remaining topics to be covered. Members are to prepare a draft of new material and send this draft to staff by December 12th. Staff will collect the documents and send them out on Friday, December 13th. Final comments on the draft are to be provided to staff by Dec. 18th with a preliminary draft completed by the next meeting date of December 19th for review. The following assignments were made:

Brian Roche: Energy Efficiency and Renewable Energy Resources.
Will Dennehy: Demolition and Demolition by Neglect
Trish Weichmann: Signs
Mike Russo: New Construction and Additions
Ron Berman: Streetview and Major Landscaping.

Mr. Berman reviewed some of his concerns regarding the proposed zoning ordinance. Mr. Brandewie informed HPC members that Ms. Roane has given staff the authorization to rewrite the HPC section of the draft zoning ordinance. It was recommended that this move forward and that a letter be sent to the Planning and Zoning Commission Chair that the HPC is requesting that the P&Z Commissioners be made aware that this document would be forthcoming and that this memo be sent to the P&Z members prior to their next workshop.

Members also discussed the recent BZA decision to overturn the HPC decision on the WWI monument and discussed draft language to limit the role of the BZA in reviewing HPC decisions.

HPC members acted to adjourn the meeting at approximately 9:30PM.

Respectfully submitted,

Daniel L. Brandewie, City Planner II

Signature: ____________________________________ Date: _______________________


Note: These minutes were approved at the meeting of the Historic Preservation Commission meeting on December 19th, 2013.