City Council Minutes
December 9, 2013
A motion by Commissioner Thomas to amend the agenda by moving Kristoffar Nelson to the end of the agenda and to make a substitution in the names of election judges was seconded and passed 3:0.
A motion by Commissioner Sydnor to approve the minutes of the November 25, 2013 Council meeting was seconded and passed 3:0. A motion by Commissioner Thomas to approve the minutes of the December 2, 2013 Council meeting was seconded and passed 3:0.
Introduction and first reading of ordinance for amendments to fines and penalties for DPW violations (Ordinance 1034)-The ordinance has been introduced for the purpose of establishing and amending certain fines and penalties for the failure to obtain certain inspections, failure to comply with permitting requirements, and the imposition of administrative fees applicable to abatements of certain property maintenance violations. A second reading and adoption will be at the City Council meeting on January 13, 2014.
Approval of election judges to be used in upcoming special election-The Chief Judges will be Genevieve Cannon and Kim Jones. The Poll Book Judges will be Jerry Burroughs, Debbie Kinnamon, and Barbara Lake. The Voting Unit Judges will be Herschel Johnson, Judith Blake, Kathy Potter, Eileen Schantin, Pamela Gregory, and Guinervere Banks. A motion by Commissioner Sydnor to approve the list of judges was seconded and approved 3:0.
Approve closed executive session schedule for the acquisition of real estate for December-A motion by Commissioner Thomas to hold closed executive sessions, provided they are needed, to discuss consider the acquisition of real property on December 11, December 12, December 16, December 18, December 19, December 23, December 26, and December 30, 2013 beginning at 6:00 pm was seconded and approved 3:0. All the dates may not be needed. The City is taking some very positive steps toward the Sailwinds Park properties.
Kristoffar M. Nelson, CSL International, to give presentation on the Governor's Hall Feasibility Study-At the request of the City of Cambridge, the Maryland Economic Development Corporation (MEDCO) retained Conventions, Sports & Leisure International to conduct a feasibility analysis of a proposed new multipurpose venue to replace Governor's Hall. The research conducted included an overview of conditions in and around Cambridge, stakeholder interviews and focus groups, a public forum, analysis of historical Governor's Hall operations, an assessment of existing and planned venues within the region that could impact the operations of a new event facility, analysis of comparable facilities nationally, interviews with existing and potential users of event facilities in Cambridge, assessment of cost parameters associated with new facility development, analysis of potential event levels and resulting economic and fiscal impacts, a review of management options, and an analysis of potential sites to be considered for development. As with the existing Governor's Hall, the envisioned venue is intended to act as a year-round, flexible facility capable of hosting a wide variety of community and regional activities that will enhance the quality of life and viability of the Cambridge area, as well as stimulating the regional economy. Similar to the majority of comparable multipurpose event facilities located in small communities, it is recommended that oversight/control for a potential new Cambridge event facility is handled by city/county or other municipal/regional governmental body. Regarding sales staff, they recommend a change in current approach, which may require hiring for a dedicated, full-time sales and service position. In coordination with City representatives and project leaders, a total of six potential site areas throughout the Cambridge market were identified for evaluation.
Approve Purchase Orders
PO 2014-052 - American Test Center - annual ladder testing for RFC - $2,000.00-A motion by Commissioner Sydnor to approve PO 2014-052 was seconded and approved 3:0.
PO 2014-053 - Hubbard's Custom Blinds & Framing Gallery - drapes and valances for Council Chambers - $7,500.00-A motion by Commissioner Sydnor to approve PO 2014-053 was seconded and approved 3:0.
PO 2014-054 - B and B Floorcovering - carpet for Council Chambers - $5,000.00-A motion by Commissioner Thomas to approve PO 2014-054 was seconded and approved 3:0.
Mayor's and Commissioner's Comments
Vacant Position-A motion by Commissioner Sydnor to allow Mr. Wheeler to fill the vacant custodian position at the Public Safety Building was seconded and approved 3:0.
RFC Chief's Vehicle-A motion by Commissioner Sydnor to approve Purchase Order 5732 in the amount of $18,000 using 508 money was seconded and approved 3:0.
Closed Executive Session-Council met in closed executive session at 6:15 pm to discuss the acquisition of real estate.
A motion by Commissioner Sydnor to adjourn the meeting was seconded and approved 3:0. With no further business, Mayor Victoria Jackson-Stanley adjourned the meeting at 8:01 p.m. I hereby certify that the foregoing is a true and accurate account of the Council meeting Monday, December 9, 2013, insofar as I personally am aware.
Edwin C. Kinnamon
Clerk & Treasurer
COMMISSIONERS OF CAMBRIDGE
CLOSED SESSION REPORT
A Date: December 9, 2013
Time: 6:15 pm
Place: City Council Chambers
B Citation of Authority/Purpose: State Government Article, Section 10-508(a) (check one of the following):
1 discuss: (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom it has jurisdiction: or (ii) any other personnel matter that affects one or more specific individuals;
2 protect the privacy or reputation of individuals with respect to a matter that is not related to public business;
X 3 consider the acquisition of real property for a public purpose and matters directly related thereto;
X 4 consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the City;
5 consider the investment of public funds;
6 consider the marketing of public securities;
7 consult with counsel to obtain legal advice;
8 consult with staff, consultants, or other individuals about pending or potential litigation:
9 conduct collective bargaining negotiations or consider matters that relate to the negotiations:
10 discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans;
11 prepare, administer, or grade a scholastic, licensing, or qualifying examination;
12 conduct or discuss an investigative proceeding on actual or possible criminal conduct;
13 comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or
14 before a contract is awarded or bids are opened, discuss a matter directly related to a negotiating strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process.
C Members present and vote of each member as to closing the session:
Victoria Jackson-Stanley (only in a tie)
Jackie Vickers Vote: Y
Donald Sydnor Vote: Y
Vacant (Ward 3) Vote:
Gage Thomas Vote: Y
Vacant (Ward 5) Vote:
Motion to close meeting: Comm. Sydnor Seconded: Comm. Thomas
D Topics Discussed: Explanation of topics to be discussed (this may be by reference to the citation of authority listed above if further explanation would thwart the purpose of closing the meeting: Gateway Project
E Persons Present at the Closed Session: If listing an individual as present would thwart the purpose of closing the meeting, do not list the individual but note that an individual was not listed for this reason Mayor Stanley, Commissioner Vickers, Commissioner Sydnor, Commissioner Thomas, Rob Collison, Ed Kinnamon
F Actions Taken at the Closed Session: A motion by Commissioner Thomas that the Council authorized Mayor Stanley to sign the option/contract for the purchase of the three parcels on Route 50 subject to them providing copies of the billboard lease and amendment(s) and a copy of the environmental documents was seconded by Commissioner Sydnor and approved 2:1 with Commissioner Vickers opposed. A motion by Commissioner Vickers that the City have full environmental tests on the 3 parcels and that the City does a property inspection to see what is inside that they may not be aware of before the City exercises the option died for lack of a second. A motion by Commissioner Thomas that the option be contingent upon the sellers providing a warranty representation statement that to their knowledge there are no environmental hazards or UST on the properties was seconded and approved 3:0.