• City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
  • City of Cambridge Maryland
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P&Z Minutes

November 5, 2013

The Planning and Zoning Commission for the City of Cambridge met on Tuesday, November 5, 2013 at 6:00 p.m. at the City Council Chambers, 305 Gay Street, Cambridge, Maryland.

Commissioners in Attendance: Jerry Burroughs, Chairman; Hubert Trego; Mary Losty; Gage Thomas, Commissioner City Liaison; Chantey Nelson

Others in attendance included: Anne Roane, City Planner; Robert S. Collison, City Attorney;
Jane Devlin, Sarah Abel and David Parks

The meeting was called to order by Chairman Jerry Burroughs. The Cambridge Gateway presentation by Sarah Abel.

Mr. Dave Parks, whom lives here in Cambridge and am the Chairman of the Board of Eastern Shore Land Conservancy, about five years ago, our Board made somewhat change that we wanted to look more at the communities on the Eastern Shore and we have preserved about 60,000 acres in the last 20 years and we realize that we can't continue to do that without having towns and having the people to help. Our mission statement, and Ms. Abel will bring this up to, is to work, to preserve and sustain the vibrant communities of the Eastern Shore, the lands and the waters that connect them. I think that is really important. I just want to comment on Cambridge's leadership in planning this gateway and I think that in fact that you our taking this on, that the City Council is taking this on, and we are sort of exploring what we can do to make our town a vibrant town and to make it so that people want to live here or want to visit here and make that turn from Maryland Avenue into downtown.

Ms. Abel presented to the Commission that she has really enjoined working with Cambridge for the last year on the Gateway Project and it has been a full exploration of what Maryland Avenue and other gateways could be. I just wanted to start off with the Cambridge Gateway Report exploring opportunities for a green and revitalized gateway on Maryland Avenue. Maryland Avenue was of course our focus area and was identified as the key intersection in need of revitalization by the City and a number of plans and so we decided to focus on this one gateway and portions of this report will be replicable in other places, like your other gateway streets.

We had a Town Steward Advisory Committee of residents who were deeply involved in Cambridge and represented a cross section of state holder groups that have an interest in the gateway, one is here tonight, Mr. Tim Crosby. The National Fish and Wildlife Foundation was our funder to explore this. They fund projects around green streets and water quality and things like that, so they really commended Cambridge and their application with this grant for great environmental work that Cambridge is trying to achieve. Of course as you know, we had a student design team from all across the country mostly Maryland schools whom helped us to come up with the design for the gateway, again with the response to the community had asked for in the community engagement phase.

We explored background research from social economic conditions, zoning, land use, vacant land, width of the street, where the water drains, how could, this potentially impact the water shed implementation plan in Dorchester County and then of we did a study with the community to understand what they wanted in a gateway. This gateway and being able to show other communities on the Eastern Shore how to create a special place.

The main intersection of Route 50 and Maryland Avenue, from Byrn Street towards Dorchester Avenue, but you will see in our design that there are expansions to that and we could not just do those area without taking in account the rest of the street in the conditions that is was in. Our project goals were to research, involve the community, give the City of Cambridge concept plans and guide the City to use Maryland Avenue as a pilot project for other gateways, so that was our four areas of we put towards this whole process.

Some background, many previous plans identified important gateways, Maryland Avenue, Cedar Street, Washington Street and Race Street. Maryland Avenue is different from most streets in Cambridge, it is much wider, and the residential blocks which you see in our master concept plan are 46 feet wide. It is an ideal street for gateway improvements it is the main access street to get downtown. Green improvements on the street and properties could help the watershed implementation plans for Dorchester County, which we have identified in research chapter of the report that you all have.

Gateway improvements will in turn improve Cambridge and the reinvestment in the local economy, improved environment creating a safe place for everyone, improve quality of life and increase property values in the city. This is a very interesting photo from the Cambridge Past and Present book and is a reminder that this street has been here a long time, circa 1910, plus Route 50 and they were already advertising Downtown Main Street on Maryland Avenue on the signs.

The community identified four priorities to improve circulation, showcase local cultures, beautification canopy and economy. Sort of quantifying and qualifying some of the feedback that we have received from the community, such as motor vehicle access, the importance of articulating heritage and tourism at the gateway and some quotes from the community residents whom were involved in the process. My favorite is "We have to take the City back one street at a time," which Commissioner Hansen said at our work session, and I thought that was compelling.

The design process, we had a Town Steward Advisory Committee, which I have previously mentioned, we had six university groups involved in the design process. We as Eastern Shore Land Conservancy and our commitment to the City refined the designs in the reports you see tonight. There is much more data, drawings, sketches and iterations of the gateway and these are the most ready to move forward and ready for implementation.

We are trying to transform Maryland Avenue into both a green and a complete street. A green street uses the natural processes to manage storm water and run-offs at it source. A complete street is designed for all potential users, such as drivers, bicyclist as well as pedestrians to use the street all at the same time. So this is our recommendation solution for the street scape improvements on Maryland Avenue that you have previously seen.

Our recommendations for the street scape are improvements to prioritize, street design improvements of the first step in the Cambridge Gateway process. Having a green and complete street on Maryland Avenue between Dorchester Avenue and Aurora Street, and replicated down Maryland Avenue and other places in the City where they see fit. Insure street scape improvements and meet the needs of the community. Improving the biking and walkability are part of the street scape improvements. This gateway street, will positively impact the storm water and the environment so really take in consideration the green infrastructure component when resurfacing, repaving or putting in new roads when going forward in the City of Cambridge. To achieve multiply street scape goals, they are the curve extensions that are planned to be planted and to allow storm water to run in. We would like to consolidate the storm water retention areas as well as public art to tell the story of Cambridge.

A physical gateway on Maryland Avenue will create a front door for Cambridge. We would build a physical gateway over any gateway street to show a sense of arrival. Each entry would be treated to honor different periods of Cambridge, as we were studying different gateways with Ms. Roane, the story and character of each gateway would be different, but the basis for the physical gateway should be comparable to each other gateway in the city. We recommend using local artists and materials and use the cities marketing to move forward its next steps. Engage the community in the designs, as well as fund raising for this event to diversify the funding with the gateway improvements. Some federal aid funding, the City requested that ESLC explore some improved signs along the gateway to better direct people. We recognized a need for comprehensive sign system and standards for any signs put into the City of Cambridge, from private groups, the City itself or even the Highway Department. There should be a sign standard for community and event signs.

The community really suggested that we have the vacant properties return to green space. A public green space will depend on many different factors. The main ones are property acquisitions as well as construction phasing, it was important to stress the connection to the water from Maryland Avenue. Vacant land on the gateway should be considered for green space. Adopt zoning to encourage rain and sustainable development on the gateways, continue to explore acquit ions strategies for public land, reduce impervious surface areas for future use, consider a trailhead and public access to any strategy. Conserve the property, should it become green space so conservation easements or other protective measurements. Try to landscape with natural as well as native plant along the gateway.

To go forward we have look at other towns which have tried to have their city grow. One town near Dallas, Texas creating a common street to get the community involved. This was done fairly inexpensively and actually involved the community and funded through the EPA. The front city crossing in Windham, Connecticut is an interesting story, they were known for thread factories in the early 1800's, as well as during the French and Indian War, the French came upon their town and stirred all of the bullfrogs out of the local waters and the bullfrogs made a lot of noise. The town built a bridge with frogs sitting on top of thread spools, so it does create a unique story and creates destination for folks. It sets precedence for what you may be able to do for Maryland Avenue. Main Train Park was a vacant lot in Chattanooga, Tennessee along their highway that was turned into a public art space with interactive sculptures. In Indianapolis, Indiana, they have a cultural trail noted this one, because the city actually implemented the trail one property at a time as they were able to acquire the property. We thought that it was really important to add to this project.

Conclusions to this project are really the opportunity to tell a story and we want to stress the community decisions and technical expertise needs to guide this project going forward. Consider a formal citizen group committee to help with the next steps. Involve some technical experts in and as well as outside the City of Cambridge to make the improvements as you put these things in place. We recommend the city to consider taking on some short term solutions because some of the reports ideas are long term projects that may take several years. Maybe create a Maryland Avenue Association, historical district standards to preserve the historic homes on Maryland Avenue, use public art to help tell the story.

Some questions brought up on this discussion were:
• Looking at the bike paths or trails and were concerned with the width of them being four feet and the street was 46 feet. That is eight feet off of the street plus side street parking, how much is left for the cars to travel?
These plans have been review by the City of Cambridge, Department of Public Works the
engineering staff as well as Maryland Department of Transportation and do meet the
standards in order to put a bike lane, however, finalized the road with that will still have
to be explored. As the City implements that component of the project, the schematic
designs of the plans do meet those specifications. It was a puzzle to fit it all in.

• You suggest that the sidewalks be all brick?
Yes, that is our suggestion.

• Once it is installed it becomes the owner of the properties responsibility to maintain it.
That would be a decision up to the City if they decide to pursuit our recommendations for
the brick sidewalks for creating a unique street scape. A lot of towns on the Eastern
Shore and whom have the brick sidewalks and has had the Department of Public Works
give the residents instructions and guidance on maintaining their sidewalks, such as St.
Michaels and Chestertown.

o Another reason for the brick sidewalks to the green street initiative, it get rid of the impervious surface, which we are trying to achieve at all the gateways. This report will be present to the City Council for their acceptance and as projects develop they will come back through the process. The DPW Engineer Department is working on the details of that street will look like and that will come back to the Planning Commission. As these projects present themselves, there may be some ideas we can take to the next level and will come back before this Commission. This report is a guide of opportunities for a green gateway.

o Some implementation dollars are associated with the Fish and Wildlife Foundation that we need to use towards the implementation. We have also received a grant from the Chesapeake Bay Trust to help implement whatever portion of this plan we decide to implement. We are going towards the right direction in making Maryland Avenue a green street one block at a time. We have enough funding to work on the design, which will come back to this Commission. We will start with the first block being from Dorchester Avenue to Aurora Street, which will be the model for the rest of the street. Once you have a model, it is easier to get funding so we can continue on the rest of the remaining blocks.

• You have this gateway and you are not going to do anything with the first block from Route 50 to Dorchester Avenue?
The City is aware of the SHA right of way along Route 50, and they need to investigate a
little more of what can and can't be done in that area of the street. A design is being
worked on and just waiting for the setbacks and other information to come forward. The
traffic pattern for that area can't be disrupted so that is why we shifted to the next block
to start the model.

• So delivery trucks will be able to travel down Maryland Avenue?
Yes, as a main route into town, it will remain a truck route and evacuation route.

End of the discussion with the Maryland Avenue gateway.

Mr. Burroughs asked for the Commission to moving ahead to Special Exception BZA 05 FY 13/14 for 200 Sunburst Highway.

Ms. Roane addressed the group that Jerry Alvazotos is the applicant and the owner of Johnny's Food Trailer and he is seeking a Special Exception to have seasonal activity and have his food trailer at the 200 Sunburst Highway. We have reviewed the request and would support a favorable approval to the Board of Zoning and Appeals.

This same trailer was previously at the Queenstown Outlets, and Mr. Alvazotos will explain that to you. As you can see there is also a Google Arial that shows the approximate location of the trailer, set back from that intersection, so there were no sight distant issues. This trailer will be closer to the building at 200 Sunburst Highway, because of the road access and to be closer to the electrical. Also, in your packet is a drawing of the trailer and photos of the structure, a copy of a lease agreement of intent by the property owner, which is J.W. Tieder, Inc. This will be on the BZA agenda in November. The trailer will be dropped off at the site and hooked up and will become stationary at that time.

Mr. Jerry Alvazotos: 100 S. Baltimore Avenue, Town ?, Maryland. I contacted the owner of 200 Sunburst Highway and have agreed to a lease for the use of that location. I have had a trailer at Queenstown for almost two years, but they are raising the rent at that location. Have 30 years of experience selling food. I would like to try this new location for a few months to see how it would go then possibly open up a restaurant in the future.

Ms. Losty and (Mr. Alva): So this is going to be closer to the building than the road? (About equal distance from the road and building.) The dimensions are 17 feet long, 7 feet high and 10 feet high. (Yes that is corrected on the dimensions.) Have you ever had a problem with rodents? (None, at all.) How would you handle the trash? (The trash will be taken away to my business in Ocean City and the contaminated water is taken out every few days by a hired business.) Where is all the food in the trailer? (There are freezers and refrigerators in the trailer. Everything in the trailer is approved by the Maryland Health Department.)

Ms. Roane: The hours that he is proposing are from 10:30 a.m. until 7:00 p.m.

Mr. Trego and (Mr. Alva): Will you be operating this yourself or will there be others? (I will be taking all the responsibility, to see what I will be facing and how the business is making out.)

Mr. Burroughs and (Mr. Alva): When do you plan to start your business? (After I get the okay from this committee and then go to the Health Department then when all of the paperwork is finished, it could be in January of 2014.) So you do not have the okay from the Health Department yet? (No, they said that I had to come to your committee first.)

Ms. Losty and (Mr. Alva): Can you tell me, is most food going to be taken away in paper products? (I will not be providing tables, so the meals will be bagged and taken away.) So, have you had any trouble with trash? (No. There will be trash cans and hand sanitizer available.) Are you asking for some picnic tables? (If the tables can be approved it is nice to be able to sit the customers.)

Ms. Roane and (Mr. Alva): To have tables you would need a different site plan and they were not on this application. (90 percent of the food that I am selling will be taken away. The tables at the Queenstown location were okayed by the lease agreement and I provided those tables.)

Mr. Burroughs and (Mr. Alva): Most of the vehicle traffic will be exiting onto Maryland Avenue? (Yes, most traffic will come from Route 50 and exit onto Maryland Avenue. Some traffic will also enter from Maryland Avenue.)

Mr. Burroughs: Recommendation from Ms. Losty for a positive approval to the Board of Zoning Appeals Commission and second the recommendation from Mr. Trego. Approved.

Mr. Burroughs: A subdivision review BZA-01-fy-13-14 Cambridge School Street Commons HUD on Mill Street.

Ms. Roane: The School Street property, which is in the NC-3 district and neighborhood conservation mixed use. They are proposing 23 multi-family units with eight of them being in the existing structure and building 15 units in the new proposed structure. 1.86 acres +- located on the south-west corner of School Street and Mill Street. The applicant is asking for the final approval. The property is located in the Historic District and the applicant has met with HPC on May 17, 2013 with approval, the preliminary plan of PUD zoning overlay district was approved by the City Council and Mayor on October 15, 2013 at a public hearing. In your packet are comments from the Fire Department, comments from engineering, which have been forwarded to the applicant and his engineer. The Planning and Zoning, the zoning ordinance requires that a designed vocabulary be established for the PUD developments per Article 9, Part 5, Section 181 Design Vocabulary "A listing of significant compatible features that will be incorporated into the design of the buildings and streetscape of a PUD shall be prepared in matrix form." This will be recorded with the approved plan with the land records and will need to be submitted prior to reservation. The information has already been forwarded to the applicant.
The Planning and Zoning staff has already review the plans and recommends an approval contention upon addressing section two through four of this report. Mr. Tom Davis is the engineer on this project and he is here today to answer any questions and Mr. Tim Crosby, whom is the applicant and architect representing the applicant Mr. McComber. Also in your packets are some covenants, frequently asked questions that had come up to the City Council and were addressed as part of the PUD overlay zone public hearing. The site plans, engineering plan and also a landscape plan are in your packets.

Mr. Tom Davis, an engineer with DMS and Associates and I have been working with Tim the civil engineer on the project, like Ms. Roane had said this project has been through several public reviews for the Planning and Zoning process. We have prepared the civil engineer drawings before you to address the cities stronghold ordinances, sanitary, sewer and water connections. The comments that we have received from the city engineer and the fire department seem moderate in nature and we do not see any issues in addressing them. We are here to answer any questions that you may have. Most of you are familiar with the property close to here. The old Academy School and used as an elementary school.

Ms. Losty and (Mr. Davis): I know that this has gone through a couple of narrations, but can you tell me what is the most problematic aspect to this project from an engineering point of view? (No problem that we could find, the soils on the site are very sandy and we can address them easily with onsite infiltration and the project has been scaled a lot since it was first brought to you seven or eight years ago. The storm water issues that the neighborhood had some concerns of. The traffic for the project will be very little for the amount of units that we will have. The impervious surfaces have been reduced from the original plans.

Ms. Roane: The applicant has worked very closely with the Planning and Zoning staff, planning as well as the engineering staff, a lot of feedback from the local property owners and coming before this Commission and City Council.

Mr. Tim Crosby: I am from Crosby and Associates, Architects. There are a greater number of units, but as we worked with the community we explained the density by the number of units on the site. We have gone from 52 percent of site coverage to 18 percent, with the total square footage built on the site, we have lessened that by 32 percent. With all of the factors that you measure density, this site is much less dense, even though it has more units. We did engage in the community with a lot of cooperation, Ms. Devlin whom is here tonight, was very helpful to the engagement with the West End Citizens Association.

Ms. Losty and (Mr. Davis): Was there any issues about traffic on Mill Street? (We have taken an analysis of the traffic that we originally reported, there will be a reduce number of traffic, because of the age of the population, over what the single family homes would do and all of the other categories this is significantly less than we thought.

Mr. Trego and (Mr. Crosby): Reading the materials, I have notice that the one guaranteed part of this project is the old school. Based on that you have to rely on the banks for what you can get? (The plan is to work on the old school first. For several reasons, it is in great need of restoration, we are hoping to obtain some federal historic tax credits, plus it will set the character for the rest of the site. The developer is hoping to have enough pre-sales to be able to build all the units at the same time. The City Council and the covenant in your report will allow the developer to lease any un-sold units based on the same conditions of over 55 years of age. This will help them on their financing, and not have to pre-sale 40 percent of the units they could do it with a much lower percentage. The phasing was put out there to the community and the City Council, just to make them aware that it may happen.)

Ms. Losty: Can we hear from the West End Association?

Ms. Devlin: I represent the West End Citizens Association and we have been through some very interesting proposal from other developers before this. Ms. Losty if you go to the original plan and the single family housing, that went through the HPC process, even though there were some problems and it was approved, it was not rejecting the site lines of the historic building. They were concerned about getting moving trucks and rescue service to their homes. Some of the houses have been removed from the project after going through City Council. We have gone through space academy, townhouses, single family homes and more, and the board has worked very well with Mr. Crosby. We feel that what is being presented right now is the best we have seen. It is a good use for the area, and we did submit a letter to the City Council that we have given full support of the PUD and this plan. We are very comfortable with what is happening and there have been a few questions on the type of housing and how it could turn into what was not intended. I have met with Mr. Crosby directly because there were some interesting questions that have come up. The homework has been done, that we will not see a development turn into something more of a rental low income subsidized housing and that was a strong concern. West End has looked at this project very closely over the years and we are very pleased with this recent project. The old school really needs a lot of work.

Mr. Collison: What was the issue with HPC, why would they not allow the cutting in or indentation for the parking on Mill Street? There is parking on both sides and two way traffic, I think that will be an issue.

Mr. Crosby: The HPC truly believes that the historic fabric of that street is very important. The only reason, I have spent a lot of time with the city engineer, the reason there is no parking in that spot and parking on the rest of the two way section, because the City had painted that section yellow for school busses and Mr. Hyde does believe that there is adequate width, the same as the rest of the street where parking is on both sides. Mr. Hyde also believes there are enough width and a benefit to slowing the traffic to calm the street.

Mr. Collison: That is a speedy route for vehicles to take William Street, right on Mill Street and then a quick left onto School Street. You have the church on the corner and even on Sundays the street is tight to go down. I know that the fire department has recommendations for a two way traffic street.

Mr. Crosby: I fully understand, however Mill Street is not unique to Cambridge and we need to have the parking and the HPC is adamant that they are not going to permit the indentation that was on the original plan and the city engineer says that the street is adequate. It is not going to be the best that it can be.

Mr. Collison and (Mr. Crosby): Your preference was for the indented parking like in the original plan? (Yes it was.) So I do not see why the HPC can't be approached to reconsider the indented parking at no cost to the applicant. (As long as we can get this plan approved and the Planning Commission can accomplish that task, I think that the developer would find that favorable. It will not stop the project for going forward.)

Mr. Trego: We have asked the developer to come up with a plan for the fire department and so forth, and have access to the development. How would they get there? If there is parking on both sides of the street without the indentation, how will the fire trucks access the back buildings? If they come down William Street it is a one way street with parking on one side.

Mr. Crosby: Chief Phillips, as you can see in his comments, very thoroughly addressed these safety requirements, he did not specifically say that the access would be difficult getting to the site, he was concerned about at the site. He did look at the access from the public streets.

Mr. Burroughs: I am in favor of this project, I just wondered if a home in the neighborhood decided to have a family reunion and the public parking is on both sides of the street to take up the projects parking and without the indentation there is a concern about the fire trucks getting around that turn from William Street onto Mill Street. If a car is hit by the fire truck, whom will that person sue? I am for the indentation for this project; I still think that this is a great plan. A recommendation for you to go back to HPC is a great idea that is why I asked Mr. Collison the question.

Mr. Collison: The Public Safety Personnel is saying that the city engineer and the fire department have given their approval for the indentation.

Mr. Burroughs: Recommend for the final approval by Mr. Trego with all the comments in about the HPC reconsidering the indentation on Mill Street for the project and second by Ms. Nelson. Approval is for the project.

Mr. Burroughs: A site plan review PZ-01-fy-12-13 Hebron Saving Bank on the corner of Route 50 and Route 16.

Ms. Roane: This is the Hebron Savings Bank applicant Mr. Greg Johnson is here representing the bank and they are seeking final site plan approval for a new 2,500 square foot bank building and the project will have 23 spaces and two entrances off of Route 50 and one off of Route 16.
The project has received preliminary plan approval on September 18, 2012, and I have attached the minutes, the State Highway comments are also included in this report. It has been submitted to the fire chief for review and we have included his comments, also the city engineer had comments and they are part of this packet. The staff has review the submitted plan with compliance with the zoning ordinance and recommends an approval for the final site plan. Also, Mr. Steve Fuller is here representing the banks engineers.

Mr. Trego: I am very pleased to see two handicapped spaced in there.

Ms. Roane: They have provided a multi-purpose path along Route 16 and there is a crosswalk from the Hyatt across Route 50.

Mr. Steve Fuller: I am with Fuller, Hall and Associates; we are the civil engineers on this project. We did try to address all of the previous comments and I have not seen the fire departments or the latest reports from the city engineer. We have made significant improvements to the alley; the entrance off of Route 16 that will be shared by the tire company which is there now, the alley will be widened on our side of it to allow for two way traffic to 24 feet wide. The future extension of that alley as the property develops. We have moved the entrance on Route 50 a little further down from the intersection and have centered it on the property line.

Ms. Roane: The engineer comments I will read to you. Route 16 entrance is reconfigured and is now being proposed to have a shared access with Mr. Tire. Has the owner of Mr. Tire property been contacted and do they conquer with this plan? There will need to be some type of cross access agreement with the property owners? From Mr. Hyde, curbs and gutters should be installed on the south side of the Route 16 entrance to match the north side? A detailed plan for the sewer force main from the projects site to the existing gravity sewer on Chesapeake Bay Drive needs to be submitted to DPW and the Maryland State Highway Administration for approval.

Mr. Fuller: As far as the sewer plan, we are working with Mr. Hyde on the sizing on the force main, because the bank is only putting in a small grinder pump to handle the bank and installing the main force from the alley, down Route 16 and into Chesapeake Bay Drive. The sizing force main for additional properties to tie into it all the way down the alley and up over the roads. The bank is not putting in a regional pump station that was in the initial plan years ago, to handle the Bucktown area, but the department of engineers thought that the grinder pumps as we develop is the way to go. We know that we need to get this plan to the city engineers.

Ms. Roane: On the Fire Department's comments were approving as it was drawn.

Mr. Burroughs: To have the Fire Department to approve what we see here, you have done well.

Mr. Fuller: We are pleased with the way things are going and hope to have Mr. Johnson can break ground in March and will be ready for use in 2014.

Ms. Losty and (Mr. Fuller): The existing entry on Route 50 will be closed and will be moved down towards the center of the Route 50 property line and sharing the entrance on Route 16 with Mr. Tire. (The Route 50 entrance will be more centered along that line and then an exit just further down and Route 16 will have a two way entrance and exit. So there will be signs stating Do Not Enter, Entrance Only, Exit Only and etc.) Moving the entrance on Route 50 was a very good idea, to have it away from the intersection. (We are moving the entrance about 50 feet.)

Mr. Burroughs: Are we here to also view a sign?

Ms. Roane: Yes we are. This sign is about 18 feet in height.

Mr. Trego and (Mr. Fuller): Mr. Tire uses the grass area for parking sometimes, is that going to be a concern. (We will be talking to the Mr. Tire owner about that concern. The improvements will also help his business as well. The alley on his side is already enough for two way traffic to his business. The nine feet on our side of the alley and 15 feet on the other side will give us both ample spaces for the traffic.)

Mr. Burroughs and (Mr. Fuller): Will there be any landscape screening between the two properties? (No screening, but there will be a small landscaped media at the entrance of the alley entrance. Also, there are some utilities in the area that will be costly to move.)

Ms. Losty: Can you give us a little detail on the building materials for both the bank and the sign?

Mr. Greg Johnson: I am the President of the Hebron Savings Bank. The bank will be made just like the one we have on Cedar Street, made of brick with nice columns. The letters HSB will be over the columns. The sign itself I believe is made of composite sign foam and has a little bit of metal on it, it is lit with a light and has a message sign board.

Ms. Losty and (Mr. Collison): Given this whole move about electronic signs, do we have an issue with this electronic message sign? (Not in our current code.)

Ms. Losty and (Mr. Johnson): The bricks of the building and the design are beautiful. So will it be a duplicate of the Cedar Street location? (Yes, just like that one, with the colonial look.)

Ms. Losty and (Mr. Johnson): The message board, how large is that going to be? 46 in x 69 in (Yes that is the middle portion of the whole sign.) And is it a double message sign or just one side? (There will be a message on both sides. There will one whole sign at the Route 16 entrance and one whole sign at the Route 50 entrance.) See page 7 of the report.

Ms. Roane: I did not see that there were going to be two identical signs. I would recommend a ground mounted sign for the Route 16 entrance.

Mr. Burroughs: Would you object to a ground mounted sign at that entrance?

Mr. Johnson and (Mr. Fuller): The signs are very important to us and I would need to ask Mr. Fuller what the size a ground mounted sign would be. (It would just a little shorter than the original signage.)

Mr. Burroughs: Route 16 will become a major gateway to our town and the sign will be seen as you are coming out of the Walmart and or coming down Route 16. The Walgreens sign is a ground mounted sign, the height is very tall, but the sign is very visible. Your bank will have the whole side of the road and so your sign will be very visible.

Mr. Johnson: What is the code for the height of the ground mounted sign? And can we still have a message board on a ground mounted sign? And can I put in a ground light to light up the name on the sign?

Ms. Roane: There is no specific footage as of now, but most of the signs around town like the Verizon sign were about eight feet and the Royal Farm sign is about 10 to 12 feet, but that one is a county sign code.

Mr. Collison: We need to look us the code on the ground mounted sign to see if that is possible to put a message board on it.

Ms. Losty: I do not think there is an enough room for a message board on a ground mounted sign. I so not think there are any signs like that in the city. There is some concern to rid the message board type signs. Message board signs are considered as two signs. And yes you can light up the name on the sign.

Mr. Collison: The Verizon sign is a great example of the ground mounted sign.

Mr. Johnson: I do not have a problem with putting a ground mounted sign at the Route 16 entrance, with the request of a height to not exceed 10 feet. There will be no message and I can light the sign.

Mr. Burroughs: Sure that would be acceptable.

Mr. Collison: Let the applicant have one of each of the signs and let them decide at which entrance they want to put them.

Ms. Losty: The message board that you propose how long is the message scroll?

Mr. Johnson: The message would be about 10 seconds.

Mr. Burroughs: The motion to approve, by Ms. Losty, with the modification of only one 18 foot pedestal sign and one ground mounted sign on to exceed 10 feet and that only one set of message board on the larger sign. The bank also has the choice of which sign that want to go where. And the motion was seconded by Ms. Nelson. All approved with modifications.

Mr. Burroughs: On the minutes for May 21, 2013, there were a lot of spaces that the names had been unknown, I have listened to the minutes and have filled those names in. I need a motion to accept these minutes with the corrections that I have made. Motion first by Mr. Trego and second by female. The minutes for June 18, 2013 will be held until the next meeting in December so everyone can have a chance to review them.

Mr. Collison: The minutes should be issue raised, motion and action. We do not need so much detail.

Mr. Burroughs: A motion to adjourn the meeting from Mr. Trego and second by Ms. Losty.


Note: These minutes were approved by the Planning & Zoning Commission meeting on

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Jerry Burroughs, Chairman Date