July 15, 2014
Commissioners in Attendance: Jerry Burroughs, Chairman; William Craig, Vice-Chair; Hubert Trego, Chantay Nelson, Mary Losty and Eugene Lauer
Others in attendance included: Anne Roane, City Planner; Robert S. Collison, City Attorney and
Commissioner Frank Cooke, City Liaison. Presenting for Network Building & Consulting, Alexandria Bull.
The meeting was called to order by Chairman Jerry Burroughs. First thing on the Agenda, I would like to, have the Commissioners to introduce themselves, we have a new member and that is Gene Lauer, who will be taking over the 3rd Ward position. Hubert Trego, 4th Ward; Mary Losty; Chantey Nelson, 2nd Ward; Jerry Burroughs, Chairman and appointee to the Board from the County; Bill Craig, Vice-Chair, 1st Ward, W. Marshall Rickert, 5th Ward; Gene Lauer 3rd Ward.
One case for tonight is the Special Exception P&Z case 07 FY 13/14 Verizon Wireless for the installation of a roof top communication facility.
Anne Roane spoke to this Commission that this is an application by Verizon Wireless and it does require a Special Exception. The section of the Code talks about that as well as the supplemental use regulations, regarding communications towers including antennas and associated equipment buildings.
The antennas are going onto an existing building, which is Sandy Hill Elementary School.
DPW Planning Staff has reviewed the proposed project and finds that the proposal is in compliance with all of the applicable zoning codes.
This will go to Board of Zoning Appeals on July 29th and they are the ones whom actually grant the Special Exception. That meeting as already been advertised and the surrounding property owners will be notified by certified mail.
Alexandria Bull from Network Building and Consulting which is the firm representing the work for Verizon Wireless. NBC is located at 6095 Marshalee Drive, Elkridge, MD. They are proposing to add telecommunications facility on the roof top of an existing building, which is Sandy Hill Elementary School. They will be screened with a radio frequency (RF) friendly materials, that will allow the cell phone signal to pass through and it will be stealth to look like the existing mechanical penthouse.
Discussion on the issues of:
• materials used
• the size, weight and height of the antennas
• total height from ground to the top of screening
• comments and results from neighboring property owners
• environmental impacted
• maintenance of the antennas
• Board of Education and Verizon leasing agreement
• Backup gas fired generator
• Name of the project
• Time line for the installation to be completed after approval from BZA
Anne Roane stressed that this is strictly for zoning approval, which is why she did not reach out to the Board of Education to get any verification and can do that before this goes to BZA.
Robert Collison stated that we should have for the record that the owner of the facility is in agreement with this project.
Chairman Jerry Burroughs asked for a motion.
William Craig made a motion for a positive recommendation to the Board of Zoning Appeals for the use of this project, in keeping in mind the engineering safety and leasing aspects are at the Board of Education. Robert Collison suggested also pending the confirmation from the Board of Education on their approval of this project. Mary Losty had seconded the motion. Approved.
Chairman Jerry Burroughs asked if everyone brought their copies of the 2013 and 2014 minutes.
Marshall Rickert made a motion that they could vote for the minutes as a whole lot and not go through them all. Chairman Jerry Burroughs asked if there were any questions to this.
There was discussion and corrections to each month of minutes for 2013 and also 2014.
Robert Collison mentioned for the record that the information should be taken and the recordings kept on file. The approvals of the minutes of 2013 and 2014 after the corrections have been made; can then be made public on the web. They should be approved as soon as possible.
Chairman Jerry Burroughs asked for a motion to accept the minutes. William Craig made the motion to accept the minutes with all the corrections, was second. Approved.
On July 21st this Commission will meet with the Mayor and Council for a work session on the proposed Code. This is not a public meeting and we will answer their questions only. The meeting will be at 6 pm.
Commissioner Frank Cooke comment on the meeting for next week. Suggest that if you could summarize the differences between the proposed codes versus the old one, without great detail. They would be interested if there are any major differences in processes or signs. Those are big ticket items to make attention to.
Continued discussion on how to propose the new Unified Development Code to the Mayor and Council.
Discussion about the City website, to keep it updated.
As of July 1st we will be receiving our compensation again.
Marshall Rickert spoke to the group about some old business. The issue of City properties owners using their commercial lots for selling cars. Example: Admiral Tire and others in the area. He checked with MDA and spoke with the investigators about the regulations. Discussion issued on the subject.
William Craig asked why Admiral Tire took the white barrels and then painted them Blue. There is no use for them being there, when there is a perfectly good curb there.
Chairman Jerry Burroughs asked for a motion to adjourn. Moved, seconded and then approved.
Note: These minutes were approved by the Planning & Zoning Commission meeting on ________.
Jerry Burroughs, Chairman Date